https://hybrid-ministry-40060036.hubspotpagebuilder.com/free-hybrid-ministry-e-book

💥[CUSTOM] Hybrid Coaching💥

https://www.hybridministry.xyz/articles/coaching

======================================
DESCRIPTION
Time Management for Youth Pastors.
Is it an oxymoron?
It's not possible, is it?

Think again!
In this video I'll share with you my TOP 5 Favorite productivity hacks for Youth Pastors!
Let's dive in!
======================================
📓SHOWNOTES
//SHOWNOTES & TRANSCRIPTS
http://www.hybridministry.xyz/101

1 USE YOUR PHONE
//AI for Youth Ministry
http://www.openai.com
http://www.imagine.art

2 AI FOR SOCIAL MEDIA
//YouTube for Youth Ministry
https://www.youtube.com/playlist?list=PLngXlSr64YaLHMhNNfqmmmAsKRJ1VCBJl

//OPUS.PRO
https://www.opus.pro/?via=a5d361

3 TIME BLOCK
AUDIO: http://www.hybridministry.xyz/077
VIDEO: https://www.youtube.com/watch?v=xlS1kWcQBS8&t=11s

4 RAISE UP A VOLUNTEER
https://www.youtube.com/playlist?list=PLngXlSr64YaKVpQBDSQV6Q9hFeXCptHSu

5 RAISE UP A VOLUNTEER
//GET COACHING
https://www.hybridministry.xyz/articles/coaching

👉 STAY CONNECTED WITH NICK
YouTube: https://www.youtube.com/@clasonnick
Instagram: https://www.instagram.com/hybridministry/
TikTok: https://www.tiktok.com/@clasonnick
Facebook: https://www.facebook.com/HybridMinistry
Website: https://www.hybridministry.xyz

======================================

🆓 FREEBIES 🆓
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EMAIL: https://hybrid-ministry-40060036.hubspotpagebuilder.com/recruiting-email

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GUIDE: https://hybrid-ministry-40060036.hubspotpagebuilder.com/worlds-greatest-donut

😨 "Have I already Ruined my TikTok Account?"
https://www.hybridministry.xyz/articles/ebook

======================================
🛠️TOOLS
Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products
VIDIQ
https://vidiq.com/hybrid

BEST DYM RESOURCES
https://www.hybridministry.xyz/articles/dym

OPUS.PRO FOR AI SHORTS & REELS
https://www.opus.pro/?via=a5d361

//YOUTUBE STARTER KIT FOR UNDER $100
https://www.hybridministry.xyz/articles/youtubestarterkit

AUTO POD
https://autopod.lemonsqueezy.com?aff=MX7Vv

TRY REV.COM FOR TRANSCRIBING
https://rev.pxf.io/R5nDOa

--------------
🕰️TIMECODES
00:00 Using your Cell Phone for Productivity
02:43 Use Opus Clip
04:17 Time Block
5:05 Raise up a Volunteer
07:00 Consider Coaching

--------------
✍️TRANSCRIPT
00:00:00:00 - 00:00:24:07
Nick Clason
Five. Youth pastor. Time saving hacks. Hack number one. Use your cell phone. I mean, for crying out loud, this is the hybrid ministry show. I am your host, Nick Clason and you should use your cell phone to your advantage in. So a couple of different apps I use on my cell phone to save time in my calendaring app.

00:00:24:07 - 00:00:50:20
Nick Clason
I use it for everything. It is my to do list, however, and we'll get to this in just a minute. I do build out the individual items on my to do list using a to do list app I use Microsoft to do. I hate everything Microsoft. I hate the Clippers owner, Steve Ballmer, but I do use Microsoft to do because it used to be Wunderlist and got converted into to do.

00:00:50:20 - 00:00:57:10
Nick Clason
And my wife and I, we still use it for our groceries and so I just continue to use it, but use calendaring

00:00:57:10 - 00:01:15:22
Nick Clason
apps and or To-Do list, have social media things installed on your phone, but don't let it own you, right? Use it, use Instagram Stories and use the Instagram Reels and use TikTok and use them for social media posts when you need it and how you need it.

00:01:15:25 - 00:01:47:01
Nick Clason
but don't let those things own you. Turn off notifications for them, and then use AI, on your phone or on your browser to save time. OpenAI, open, openai.com chat, GPT another free image. another free image site and resource that I have been using is imagine dot art. I paid like $13 a month today in an annualized version for like $156 for a year's worth of credits.

00:01:47:06 - 00:01:57:02
Nick Clason
But use some of these things to your advantage. I will give you this caveat, as I have been alluding to a little bit, have some cell phone integrity,

00:01:57:02 - 00:02:13:07
Nick Clason
so use your cell phone. Use calendaring apps used to do list. Use social media apps and AI websites and apps and images to help yourself out, but also have integrity. Be wise with it and beyond being wise, don't let your cell phone on you.

00:02:13:07 - 00:02:32:22
Nick Clason
So put in some safeguards and some things that will help you navigate your cell phone usage on a regular basis. For example, I have all my notifications turned off except for phone calls. I oftentimes turn my screen to black and white mode so that the dopamine doesn't hit my brain at the same level as full color.

00:02:32:22 - 00:02:36:07
Nick Clason
Like, use some of those things to your advantage so

00:02:36:07 - 00:02:43:00
Nick Clason
that you can put in the good safeguards and that you can have good digital hygiene and good digital integrity.

00:02:43:03 - 00:03:22:02
Nick Clason
The second tip that I have for you, this is another AI suggestion, but it is its own kind of entity. If you have been following, in the last episode, 91 through 99, I had my YouTube for Youth Ministry playlist. I'll link it right here if you're interested, or down in the show notes, and I go on a complete crash course on everything you need to know for YouTube how to pre film your messages as a youth pastor, how to post your messages to YouTube using things like title, tag, thumb and all the other TS that are important on YouTube and one of my major and favorite features is using opus Dot Pro to create

00:03:22:05 - 00:03:48:27
Nick Clason
AI generated short form, vertical based video. Social media and vertical based video are still king on social media, and so you need to find a way to create those things. And if you have a long form version of your message, whether you sit down direct to camera like I coach youth pastors to do, or you are a church and you have your pastor's live streamed message in his entire talk, take that full length thing and drop it into opus Dot Pro.

00:03:49:00 - 00:04:05:04
Nick Clason
link down below for you to give it a shot for free down below in the description or in your podcast catcher, or wherever you are listening to this, or just head to our website. Hybrid Ministry X, Y, Z. Someone 101. And hey, before we move on to tip number

00:04:05:04 - 00:04:06:00
Nick Clason
three, if you've gotten

00:04:06:00 - 00:04:09:25
Nick Clason
value so far out of this video, would you just consider giving us a subscribe?

00:04:09:27 - 00:04:31:16
Nick Clason
Like, if you're on a podcast, a five star rating in your purple podcast app will absolutely mean the world to me. Tip number three is time block. I alluded to earlier with my calendaring and to do list, but I take those things. I create a full list, leave nothing off on my to do list, and then I realistically time block for myself.

00:04:31:16 - 00:04:39:22
Nick Clason
And by sitting down the week ahead of time and scripting out exactly what I'm going to do when I'm going to do it, it reduces

00:04:39:22 - 00:04:53:08
Nick Clason
the level of anxiety in the moment. In that week. I detail that completely in episode 77 so you can go to Hybrid Ministry X, y, Z077 or hit the link down below for the YouTube video.

00:04:53:08 - 00:05:20:21
Nick Clason
If you are more of a visual person and you can follow my foolproof time management strategy, which is what's helping me get a lot of things done with a lot less anxiety. Time saving. Hack number four raise up a volunteer and pass things off to them. In our ministry. I have an intern and, we do a weekly social media challenge and I have passed the the baton off to him.

00:05:20:28 - 00:05:30:06
Nick Clason
And every single Wednesday night, he knows it's his responsibility to plan, set the set, film record, and then dump all of that footage into our Google Drive for

00:05:30:06 - 00:05:41:12
Nick Clason
storage. And it is a fantastic delegation. We are still getting the social media content that I, as a social media content manager, have asked for and want and have dreamt up.

00:05:41:12 - 00:06:02:19
Nick Clason
But we have. I have passed off the duty of doing it and so it will take you more time on the front end to create tutorials and explain, you know, your strategy and your philosophy behind anything that you're doing, whether it be social media or otherwise. But once you've done that right, once you've passed some of those things off, you will get more time back.

00:06:02:19 - 00:06:21:21
Nick Clason
And that is another huge youth pastor time saving hack. And I get it. You may be sitting there listening and thinking like, I don't have the time to do that. I don't have additional staff, I don't have budget dollars. Like I'm barely keep in my head above water. And I heard this one time, if you do what's easy now, you will make your life harder later.

00:06:21:26 - 00:06:39:23
Nick Clason
And if you do what is hard now, you will make your life easier later. And so this one in particular really resonates. Because if you do the hard thing now, yes, it's going to take more time right now. Yes, you might feel like you're drowning. Step back, create a tutorial, create a PDF walkthrough, create a video and show someone how to do it.

00:06:39:28 - 00:06:56:19
Nick Clason
But then down the road it will be easier because you will then be able to simply pass off things like editing. And hey, by the way, if you are using Adobe Premiere Pro or Photoshop, I have a complete course and playlist in YouTube that you can check out that is linked down below in the show notes as well.

00:06:56:19 - 00:07:00:06
Nick Clason
And then my fifth and final idea to make your life easier

00:07:00:06 - 00:07:20:26
Nick Clason
is consider some coaching. And I don't know if you know this or not, but link down below. I am offering some coaching right now, and I'm offering three slots for completely free. they may be taken by the time that this video drops, but it is worth Ulis clicking on that link and inquiring and say hey I would like to go hybrid.

00:07:20:26 - 00:07:37:00
Nick Clason
And I would like to level up my social media. That is what I am specializing in. I would love to help you get all of that stuff put together. Let me help you. That's a time saving hack. Yes, it will take some time on the front end, but if you do, it's hard now. It will make it easier later.

00:07:37:00 - 00:07:58:05
Nick Clason
And like one of the questions that I think is going to be worth wrestling with in the future here for youth pastors and youth ministries is the question of is Instagram? Is that platform dead in youth ministry? That's a coaching question that that you and I can can discuss. and whether you dive into coaching with me or not.

00:07:58:08 - 00:08:11:29
Nick Clason
I'm actually going to answer that question in the very next video, which, if you're watching here on YouTube, is linked right here on screen. So just tap that and I'd love to see you over there in that video. Don't forget and as always stay hybrid.

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☝️ONE-CLICK SOLUTION FOR REELS & SHORTS
OPUS FOR AI SHORTS & REELS
https://www.opus.pro/?via=a5d361

2024 [FREE] Youth Ministry Masterclass on YouTube:
https://www.youtube.com/@clasonnick

========================================

DESCRIPTION
🥱 Are you tired?
🫠 Overwhelmed?
🏁 Even if you’re not, don’t you just feel like the rat race of church ministry never ends?

🕥 Don't let time slip through your fingers; start streamlining your schedule today to make the most of every minute you invest in your ministry and the lives of young people.

💪 Prepare to be empowered, motivated, and equipped to take your time management skills to the next level. By implementing the strategies shared in this video, you'll be well on your way to becoming a more organized, efficient, and impactful youth pastor.

⚡ If you're ready to take charge of your time and elevate your ministry to new heights, hit that play button and let "The Ultimate Guide to Time Management for Youth Pastors" be your guiding light.

Subscribe to our channel and don't miss any more videos from the 2024 Youth Ministry Masterclass FREE on YouTube

========================================

🆓 FREEBIES 🆓
📅 "1 Month Done for You Social Media Posting Tool"
https://hybrid-ministry-40060036.hubspotpagebuilder.com/free-hybrid-ministry-e-book

🎅 "The Ultimate (and FREE!) Christmas Party Gude"
GUIDE: https://hybrid-ministry-40060036.hubspotpagebuilder.com/christmas-party-run-sheet
PRACTICAL YM TIPS: https://www.youtube.com/@practicalyouthministrytips

🍩 "FREE World's Greatest Donut Event Guide"
GUIDE: https://hybrid-ministry-40060036.hubspotpagebuilder.com/worlds-greatest-donut

😨 "Have I already Ruined my TikTok Account?"
https://www.hybridministry.xyz/articles/ebook

📹 "Adobe Premiere Pro Presets for Animating Layers"
https://share.hsforms.com/1VL1oWwWwQ82PLwsPFkPITgnumis

========================================
🛠️TOOLS
Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products
//BEST DYM RESOURCES
https://www.hybridministry.xyz/articles/dym

OPUS.PRO FOR AI SHORTS & REELS
https://www.opus.pro/?via=a5d361

//YOUTUBE STARTER KIT FOR UNDER $100
https://www.hybridministry.xyz/articles/youtubestarterkit

AUTO POD
https://autopod.lemonsqueezy.com?aff=MX7Vv

TRY REV.COM FOR TRANSCRIBING
https://rev.pxf.io/R5nDOa

👉 STAY CONNECTED WITH NICK
YouTube: https://www.youtube.com/@clasonnick
Instagram: https://www.instagram.com/hybridministry/
TikTok: https://www.tiktok.com/@clasonnick
Facebook: https://www.facebook.com/HybridMinistry

Website: https://www.hybridministry.xyz

📓SHOWNOTES
//SHOWNOTES & TRANSCRIPTS
http://www.hybridministry.xyz/077

//YOUTUBE VIDEO
https://youtu.be/xlS1kWcQBS8

//94% OF BORN AGAIN CHRISTIANS
https://amotherfarfromhome.com/94-of-christians-were-saved-before-18-years-of-age/

//MY YOUTH MIN BY YM360
https://myyouthmin.com/

//DOWNLOADYOUTHMINISTRY
https://www.downloadyouthministry.com/search?q=Nick+Clason&search-button=&lang=null

Technique #1: Make a list
//MICROSOFT TO-DO
https://to-do.office.com/tasks/

//TODOIST
https://todoist.com/

//ANY.DO
https://www.any.do/en

Technique#2: Calendaring
//GOOGLE CALENDAR
http://calendar.google.com

Technique #3: Make appointments with yourself
//CALENDLY.COM
https://calendly.com/

Technique #4: Schedule your relationships
//CALENDLY.COM
https://calendly.com/

Technique #5: Delegate, Automate or Eliminate
//DOWNLOAD YOUTH MINISTRY (DYM)
http://www.downloadyouthministry.com
~psst... these are my 9 favorite DYM products!
https://www.hybridministry.xyz/articles/dym

//CANVA PRO
https://www.youtube.com/watch?v=g0FQWvKjP_E&t=15s

//MY FREE EBOOK

https://hybrid-ministry-40060036.hubspotpagebuilder.com/free-hybrid-ministry-e-book

🕰️TIMECODES
00:00-02:21 Get More Done
02:21-04:57 The 3 Core Tenets of Time Management
04:57-07:15 Technique #1: Make a list
07:15-08:48 Technique #2: Calendaring
08:48-11:18 Technique #3: Make appointments with yourself
11:18-13:06 Technique #4: Schedule your relationships
13:06-15:25 Technique #5: Delegate, Automate or Eliminiate
15:25-16:04 Avoid Sacrificing your Family on the Altar of Youth Ministry
16:04-17:44 Hack 1: Evenings Count Double
17:44-18:11 Hack 2: Take Advantage of Slower Seasons
18:11-19:24 Hack 3: Take Advantage of your job's flexibility

✍️TRANSCRIPT
Try Transcribing for Yourself at Rev.Com
http://www.rev.pxf.io/R5nDOa

Nick Clason (00:01):
Time management for youth pastors? Is it even possible? I mean, think about it. It's like you and I, I'm a youth pastor too. We have multiple jobs. We have pastors, we have executive pastors, we have parents, we have stepparents, we have spouses, our own spouses, we have our children, we have our youth kids that we're trying to minister to. We have the youth leaders. It's like we're answering to so many different people. It can feel so confusing. Who do we try to make happy? Who do we try to cater to? And at the end of the day, how do we make sense of any of this? Because the reality is we have the most important job in the world. Think about it, a hundred years from now, no one's going to care what kind of whipped cream you bought at Walmart for the hot cocoa bar for the upcoming Christmas party, but a hundred years from now, what matters?

Nick Clason (00:50):
What hangs in the balance is the lives and souls of these students, and you've probably heard it before, 94% of born again Christians have made a decision to follow Jesus before the age of 18. I know that that stat alone is the reason why I do what I do. And in this episode we're going to talk about the pillars of time management, what you need to understand from kind of like a philosophical standpoint. Then we're going to chat through the Surefire framework, and then finally, I'm going to give you three hacks to avoid sacrificing your family on the altar of your job. And here's why this is important and here's why I can even talk about this right now. I am currently offering a two-part video series to YM 360 once per month. I'm writing a weekly teaching series for them. I'm also doing weekly YouTube videos right here on this channel.

Nick Clason (01:39):
I'm posting two times daily on social media. I have my very own free ebook, which I'm following that exact strategy for myself on this channel as well as in my student ministry. You can download a copy of that for free link in the show notes. I try to create a weekly game for download youth ministry, and by the way, I have a real job as a youth pastor as well. My boss asked me, do you just never sleep? Do you work all the weekends? How do you get it all done? The reality is I follow these techniques and I want to encourage you to subscribe because we are dropping. This is part one of the 2024 on-Demand Youth Pastor Masterclass, time management. Welcome to the Hybrid Ministry Show. Okay, so there are three kind of core tenets, philosophical things that you actually to understand when it comes to time management.

Nick Clason (02:29):
These aren't tips, these aren't tactics. These are things that you have to understand first and these have to inform the tips and the tactics. No amount of tips, no amount of tactics will be helpful to you if you don't understand these things. So core tenant number one is that you are 100% responsible for your time and again, like I said at the top, it may not feel that way. It may feel like you have multiple different bosses and that is true. The reality is you are going to be answering to different people and there are going to be times where they are going to dictate

Nick Clason (02:58):
What do, but at the end of the day, your boss is not flushing out your 40, 45, 50, 55 hour a week schedule. He's just not or she's just not. You are responsible for your time 100%. So you understand that basis. You can then operate out of that. If you are waiting for someone to tell you what to do, then this time management thing is going to just be fleeting and you're not going to be able to get any of this stuff done because you're going to be playing the victim mentality as opposed to taking agency and control for your time. Core tenant number two is this is your overwhelmed. The reason that you may feel overwhelmed, have anxiety, not know what to do, be confused about which task to tackle. It comes from this. It comes from the fact that you have no direction. We're going to get to more about that in a second, but that lack of direction, you need direction.

Nick Clason (03:52):
That direction is what helps give your brain clarity, focus and the ability to just crush tasks on what comes next and get things done. Number three, not all time is created equal. Here's an example. I'm a morning person. You give me two hours in the morning from like 6:00 AM to 8:00 AM I can crush just about any youth sermon. It will be good, it will be coherent, it will make sense, but if you give me that same block of time from 3:00 PM to say 5:00 PM I'm toast. I'm not getting the same amount of work done. You need to know what your key hours are, the hours that you can get the most amount of optimal thinking time done so that you can knock things out. Now let's move on. If we understand those things that you're in charge of your time that you're overwhelmed comes from the fact that you may not have any direction.

Nick Clason (04:41):
And then number three, not all time is created equal with those as the core tenants, with those as the philosophy. Let's build on that and let's get really practical, really hands-on and some things that you can implement in your time management skills in your workweek today. So technique number one is start with a list. I know it sounds basic and you're like, bro, we're on the hybrid ministry show. I thought you're going to give me some bougie next level digital tool. Sure, grab a list that's digital if that's what you want to do. That's what I do. I use Microsoft to do. I hate Microsoft. It used to be called Wonderlist and I use it because it has the ability to be shared. So my wife and I do our groceries on it, but then Microsoft took it over and I still use it, but it's a digital list.

Nick Clason (05:27):
I can use it on my phone, I can use it on a computer. You can use anything. I mean you can use the notes app in your phone. You can use a Daytimer. You can write it down physically with paper, but make a list of everything you have to do and get specific. For example, if you say Plain Wednesday night, yes, you have to do that. You're a youth pastor, that's part of your job. But what goes into planning Wednesday night? That's not very specific because specifically you to write a lesson, you need to send the leader email. You need to schedule your tech team. You need to schedule your greeters, you need to plan the worship set. You need to play in the game. You need to set up chairs. You need to set up the cafe, make sure that the cafe is stocked.

Nick Clason (06:10):
You need to make announcement slides. You need to post a social to remind people about Wednesday and to crush social, you should grab my 100% completely free ebook. It's right down here, link in the description, but nonetheless, you see that, right? You see how Wednesday night planning versus all this other stuff. You see how that is an example of a good to-do list versus a bad to-Do list. Again, if you're like, I know I need to get done with Wednesday, break it all apart. List down every single thing you need to do because you know this as well as I do that as a youth pastor, that's not your only job because in addition to planning Wednesday, maybe you have to plan Sunday and all the little elements that go within that, maybe you have to meet with a volunteer. You need to grab coffee with the student.

Nick Clason (06:55):
You need to have a check-in with your senior pastor. You need to fill in the blank. You know what you have to do, and that's the problem. Not only do we have multiple different jobs, not only do we have multiple different kind of fighters that we might feel like we have to put out, but we also have multiple different focuses in our time. So get them all on paper. That's step one. Step two, calendar. If you are not using a calendar, and once again this is the hybrid ministry show, you got to figure out what works for you, but your calendar needs to dictate what you're doing not only beforehand, but also then you can look back and see how well am I keeping these things if I give myself or you give yourself one hour to craft your Wednesday night, but you have all those tasks to do and it takes you a full day, then you can go back next week and be like, all I'm going to need more hours than one to get ready for Wednesday night.

Nick Clason (07:49):
You can use your calendar to go back and audit how much time it actually takes. You don't shortchange yourself. And that's one of the keys. One of the reasons we get overwhelmed is we try and cram too many things into our calendar and it's just not humanly possible. So look ahead on your calendar, but also look back on your calendar and whatever you do integrate your work and your personal, it's one of the ways that you don't sacrifice your family on the altar of ministry. You don't have to have a calendar that's work and personal together. But when big major things that your personal and family calendar need to be aware of or vice versa, put those things in there, right? If you have a child's doctor appointment during the day, during the weekday when doctor's offices are only open, put it in there so that no one schedules a meeting with you.

Nick Clason (08:38):
No one sees you're out of office, that you're not available, that you are available when you're really not. So make sure that those things talk and communicate with each other. The second, third thing, I'm sorry, third thing, make appointments with yourself. A lot of times people calendar when there's an appointment. I have a meeting with my senior pastor that's on my calendar from nine to 10:00 AM Okay, well, when are you going to write your sermon? Well, just whenever I'm not in that. If you get a notice or a text message from someone and they say, Hey, I want to meet with you, then you can say, Hey, I am available from this time to this time. Because what we often do is pull open our calendar and see a bunch of blank space and be like, I'm free all day. What that's doing is when you're giving someone else control of your calendar, they're going to take whatever time works best for them as opposed to whatever time works best for you.

Nick Clason (09:30):
And so if they take morning sometime between six and 8:00 AM let's say they go to work and they want that morning appointment, well, for me, that's going to eat into my prep time and I'm not going to say no, I'm not going to decline meeting with them, but I am going to drive and dictate and point to where I am most available. I like to do lunches because I can get my work done in the morning and then I have an opportunity for lunch. And if a person's only available for breakfast, then I might have one breakfast slot per week where I will allow someone into there as opposed to let that be prep time. But you can use things like calendly.com and you can give that to people for them to book times with you. And so as long as your calendar is up to date, you've made appointments with other people and you've made appointments with yourself, then now other people can slide into those things.

Nick Clason (10:22):
It is okay to tell somebody no that you're not available to meet with them, not because you don't want to, but because you're busy, but because you've made an appointment with yourself. And then as you're blocking out your calendar, you need to figure out what works best for you, but you need to leave either 60 to 70% margin unscheduled time, and you can block it. You can put it in a calendar, but you can call it margin. You can call it buffer, you can call it reach ahead time. You can call whatever you want to call it. But one of the reasons that we get stressed out is that we schedule ourselves with no margin at all. And so if plan Wednesday night is supposed to take six hours and it takes seven and it eats into the next task that's supposed to come after in the seventh hour, we start to get overwhelmed.

Nick Clason (11:12):
But if we leave a little bit of space, we can leave some of that flex time. We can allow interruptions and we can allow people. Number four, make sure that you do in fact schedule your relationships. Don't just make your calendar, task, task test, test, test, test task, right? Relationships often are the things that feel like interruptions, but if you can account for them, if you have space for them, listen, here's the fact you're probably in youth ministry because you're a relational person. You probably prefer relationships over tasks. I'm more of a task guy. I like prefer tasks over relationships. So you need to figure out your zone and what works for you. But for me, what works for me is I need to relationships. I need to grab lunch with leaders. All right? So a couple of times a week, I got lunch in there for leaders.

Nick Clason (11:58):
I got lunch in there for students. I got space in there after school for students, whatever the case might be, but know where you're going to slide those things in. And again, if you leave that margin, then you can account for the interruptions. If you work on a little bit slightly bigger staff, I know I do. There'll be people, especially people I work with who pop into my office, have conversations. Those can feel frustrating and those can feel like interruptions. But the fact is, if I don't schedule my calendar my week at a hundred percent tasks, then when someone comes in, I can stop. I can pause, I can be present, I can get back to my tasks when that conversation's over and when they are ready to move on. So schedule time for those things. And like I said, a tool that you can use hybridize, this thing is Calendly.

Nick Clason (12:40):
It is a great way, especially if you're like, Hey, I want to grab lunch with you here. Grab a slot here that works for you. Then you take all of that back and forth out like, what about Thursday at six? No, it doesn't work. How about Wednesday at two? No, no, I got appointment. Then you go back and forth, back and forth. You can just be like, Hey, want to grab lunch? Sure, here's what I have available. They book it, boom, you're done. And then they slide right in to your calendar. And then the fifth and final thing in this framework is I stole this from Michael Hyatt and he's the productivity king and guru, but delegate and automate every single thing that you can. He actually challenges you to delegate, automate, and then terminate. So is there anything in your to-do list that you can just be done doing altogether?

Nick Clason (13:30):
Additionally, let's go back to our good example from earlier. Plan Wednesday night, write a lesson that might be a you and you only task, but every single thing else, check this out. Send the leader email. You could probably hand that off to a high level admin, maybe a volunteer, maybe even an intern. Schedule the tech team. Well, that should be the tech leader's job. If you don't have a tech leader, enlist a tech leader and then make that the tech leader's job. How about scheduling the greeters? Well let that be your greeter team lead's job and then planning the worship set. You can hand that off to a worship leader. If you don't have a paid worship leader, you can get a volunteer worship leader that you trust to plan the worship set maybe for a while they run it by you, but then you officially hand that off onto their plate planning the game.

Nick Clason (14:16):
Well, you can hand that off to a high level student who you even want to host. You can let them grab games off of DYM, give them your password, and then boom, they're off and running. What about setting up chairs? Well, that can be your student work crew who comes in once a week and maybe you're giving your student work crew a discount on camp this summer to come in and set up chairs. How about setting up the cafe? You can hand that off to your admin, maybe a cafe. Volunteer team leader. What about making the announcement slides? Hand a student, your Canva Pro password, link to that right here at the top of the video and give them the keys to making your announcement slides. What about posting to social media to remind people about it? Give that job to your students and grab my free ebook so that you are not just posting announcements, but you're posting them in a fun, relevant and witty way.

Nick Clason (15:06):
You see, that's the thing. You can delegate all of that. And so in that list, all you're doing is you are preparing the lesson, but all these other delegations, you have to set those up. They take time. It will take more time to set those up on the front side, but once it gets up and running, you will be a task master. Inevitably part of the job in youth ministry because it's relationships based and because we do our ministry when other people are not at work, when other people are not at school, you and I are going to have moments where youth ministry invades elements of being a dad, of being a family person of relationship with your wife. So how do you avoid sacrificing your family on the altar of ministry? Well, here's three principles and three ideas that I personally live by and that I try to implement in my ministry to help me.

Nick Clason (16:03):
The first one is this is keep in mind that evenings count double. I remember one time a pastor was like, well, if you work on Wednesday night, just don't work Wednesday morning. And that's true, and I'm going to give you that hack here in just a minute as well. However, a Wednesday morning time at home, which I record this podcast every single Wednesday morning, super early in the morning, as soon as I'm done, I'm going to go hang with my family, drive my kids to school, and then hang out with my wife and my youngest who's going to be home. But when I'm not home tonight because of programming, they would rather me be home in the evening. I would rather me be home in the evening, evening hours, count, double. So use your evening hours that you inevitably have to use. You have to use evening hours, but use them sparingly and don't be so quick to give them up.

Nick Clason (16:51):
Be very, very measured in your evening hours. One of the rules of life that me and my wife stumbled into haphazardly because we were giving up way too many evening hours early on in our marriage, was no more than three evenings out per week. We like to be home. You figure out what works best for you, but there's seven nights a week. We can be out three. The other four, we want to be home more than we're out. And that includes youth ministry that included our own personal grow group together as a couple. And then one other thing. And so if someone would ask us like, Hey, do you guys want to get together? We would look at our calendar and for like, well, we're already full this week. We would kick 'em to the next week or something like that, but we knew our limit.

Nick Clason (17:35):
So know your limit. If you're out every single evening and you're just trying to make up for that by being home in the morning, just remember that those count double. The second thing is this, take advantage of slower seasons. Okay? The fact is, Christmas season may be a busy hefty season for your church, especially your worship team, your tech team, your worship leaders, people setting up the stage. But for student ministry, it's often a little slower. So take advantage of that because the reality is those people are not going to be at summer camp, come June when you are and you're away from your family. And so budget for those things and lean into the different rhythms of life. And the third thing is take advantage of the fact that your job has flexibility. You might have work from home capabilities. I know I try to work from home a lot of Thursdays, which is a nice thing that I get to do or I can even do when my kids are at school lunch or breakfast dates with my wife.

Nick Clason (18:27):
It's cheaper. Don't have to pay for a babysitter, don't have to bring our kids with us. And also, I can comp my Wednesday mornings because I'm going to be working late on Wednesday night, or I might comp a Thursday morning if I work a full day, like a full 12 hour day on Wednesday because of programming. I may come in a little bit late on Thursday. And the fact is, you can make some of those things up. You are responsible for your time, so take advantage of those things. Get approval, make sure your supervisor's okay with it, but take advantage of the flexibility that you have because the thing is this, healthy leaders lead healthy ministries, and we're going to talk about that in the very next episode, which is going to be up here on the screen talking about how to grow your youth ministry, which is one of the things that your boss wants, and probably you want not just for vanity metrics, but also because you want to make an impact on the kingdom of God. So as always, don't forget we're making digital discipleship easy, accessible and possible. Stay hybrid, my friend.