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🕰️TIMECODES
00:00 This Strategy Make Him say what?!
00:36 The Freetime Strategy Explained
06:25 Donut Tattoos
06:39 Scavenger Hunt - Hybridized!
09:19 Board Games
09:36 Decorating
09:52 Steal The (Fill in the Blank)
10:29 Kajabi Can Can
11:14 Big Screen Mario Kart Tourney
11:37 9-Square
11:44 Gaga Ball
12:09 The Social Challenge

--------------
TRANSCRIPT

00:00:00:03 - 00:00:19:25
Nick Clason | Hybrid Ministry
Your students don't want to sit through another 90 minute program. Can we be honest? Do you? In this episode, I'm going to break down my outreach event strategy, which when I shared it with my friend Eric with the kids, he had this to say about it. I love that thank you notes. That's something I'm gonna steal for future videos.

00:00:19:27 - 00:00:52:25
Nick Clason | Hybrid Ministry
In this episode, I'm going to hit you with ten ideas that you are definitely going to want to head over to my YouTube channel so that you can screenshot these and use them for your upcoming fall outreach event. Welcome, my friends, to the Hybrid Ministry Show! Well, hey everyone, welcome to episode 162 of the Hybrid Ministry Show. I am your host, Nick Claussen, and I'm going to be talking about one of the, strategies that we have for our outreach events that we've sort of stumbled into, and it's a little bit unique.

00:00:52:26 - 00:01:14:26
Nick Clason | Hybrid Ministry
You know, you heard what my friend Eric had to say about it, but essentially what it is, is it's creating moments of free time for your students. And so what I mean by that is we're not taking the full 90 minute block, or we're not taking the full 120 minute block of programing time that you have for your youth ministry and scheduling every single minute and making every single student do every single thing the entire time.

00:01:15:00 - 00:01:35:19
Nick Clason | Hybrid Ministry
But instead, what we're doing is we're opening up a window of time within our night, within our program to allow your students to kind of, like, choose their own adventure and do what they want to do. Now, if you're going to be using linked right here, the, download from the World's Greatest Donut Event Guide that we've been talking about, like, that's what, we've done before.

00:01:35:19 - 00:01:54:00
Nick Clason | Hybrid Ministry
And I want, you know, if you're looking for something to do, I want you to consider maybe doing that event and you can incorporate these ideas, this strategy, into your upcoming fall outreach event. And so, go ahead and go grab that download. It's completely free. It's going to point you to a resource over On demand that you can use and implement.

00:01:54:07 - 00:02:22:00
Nick Clason | Hybrid Ministry
And these ideas are things that you can use, borrow, steal, and include in your upcoming fall outreach event. But the the philosophy behind it is, as we talked about a couple episodes ago, this is a cultivate in the spiritual CPR. This is a cultivate night. We're we're inviting friends were hanging out. We're just, kind of letting our hair down, kicking our feet up and hanging out with students and helping them see that church doesn't have to be confusing.

00:02:22:00 - 00:02:44:04
Nick Clason | Hybrid Ministry
Church doesn't have to be weird. But the other reason that this is advantageous is very simply, when you have a message included in your night, you don't have as much time to program. When you don't include your message, you have more time to program. And here's what we do. Oftentimes, we're still like plugging through our scope and sequence like we use Collider.

00:02:44:04 - 00:03:07:24
Nick Clason | Hybrid Ministry
In fact, if you use Code hybrid ministry, I'll give you 10% off Collider for a year. So go check that out. They just dropped roadmaps. The first part of roadmaps year three. Really excited about the the judges series included in that. But, we'll just kind of keep plugging along in what we, you know, for a message that we should have taught on the night our outreach event is Worcester, upload it to YouTube.

00:03:08:01 - 00:03:30:01
Nick Clason | Hybrid Ministry
And then our Sunday morning curriculum is derived off of our Wednesday night curriculum. And so we'll still have that conversation on Sunday morning, even though we didn't have the message on Wednesday night. And it's just on YouTube. And so at the end of the night, a lot of times we'll just show a little teaser clip and say, hey, this is over on YouTube, go check it out, scan this QR code if you want to subscribe to our YouTube channel.

00:03:30:08 - 00:03:55:28
Nick Clason | Hybrid Ministry
And they're off to the races. And I mean the whole the whole good news right about these, this donut event is that it's getting students onto your social media, which at the end of this completely free fall masterclass playlist, I'm going to teach you how to build a social media team run completely by students that helps them create content not only for other students in your ministry, but create content with other students in your ministry.

00:03:55:28 - 00:04:15:18
Nick Clason | Hybrid Ministry
And so having this free time event opens up all of these things, opens up more options. And, you know, one of the things that we'll do is we'll, offer anywhere from like four or 5 or 6 different, like, things, little stations. And they have anywhere from 30 to maybe 45 minutes on the longer end to do whatever them that they want.

00:04:15:18 - 00:04:36:06
Nick Clason | Hybrid Ministry
But one of the things that we've done to kind of encourage them or highlight what's available is we'll create a little passport or like a punch card, or if they go to a station and complete it, they'll get a little sticker for it. And what that does is it just helps them. First of all, give gives your students, and anyone who's new like a little map of your area, what's included where what's going on?

00:04:36:06 - 00:04:53:27
Nick Clason | Hybrid Ministry
What can we do right now? And then we'll say, hey, if you, complete if you go to all six stations, come and submit this card back in and we will give you a candy bar. And then we'll also put your, you know, name or your passport in, a drawing for the grand prize at the end of the night or something like that.

00:04:53:27 - 00:05:11:25
Nick Clason | Hybrid Ministry
And so, you know, if students are maybe not interested in all six of the things, and that's one of the reasons why we do it is because we know, like, not every single student is going to want to do every single type of game that you do. And so we'll include like some artsy and crafty type things. But then we'll also include some really, really active type things.

00:05:11:27 - 00:05:30:13
Nick Clason | Hybrid Ministry
And so some students may be like, I'm more artsy. I don't want to do that active thing at all. And they're going to opt out of doing every single thing on the passport. But other kids, they might want to try to do all of it. And so they're going to try to run to every single station. So it just it it communicates what's available and it gives students an option to just win something.

00:05:30:13 - 00:05:47:14
Nick Clason | Hybrid Ministry
And that's just a fun way to kind of program it. I try to program the amount of time, like if we got 5 or 6 stations, I want to give them 30 to 35 minutes. I want there to be nearly not enough time for them to do everything, because when they leave, I want them to have in their mind like, oh my word, that event was so fun.

00:05:47:14 - 00:06:03:23
Nick Clason | Hybrid Ministry
I didn't even get to everything. And that's kind of like the vibe I want them to get in the car with with their parents, right? And when they're parents, like, how was it there? Like it was awesome. There is so much to do, you know what I'm saying? Like, that's kind of the vibe that we're going for. So if you're here on YouTube, these are going to flash up here on the screen.

00:06:04:01 - 00:06:24:29
Nick Clason | Hybrid Ministry
These are free time stations that are high fun, but they're low prep. And some of these we've done before, others of them are ideas that I have for future ones. And if you're doing the World's Greatest Donut Event launch guide, you can use some of these. These are ones that we actually have pulled together, for the donut event starting with.

00:06:24:29 - 00:06:50:00
Nick Clason | Hybrid Ministry
The first one is we had a donut temporary tattoo parlor. And so we can have students come in and just get a temporary donut tattoo. Right. And it's like you're doing the scavenger hunt. Like, one of the things I've done is, a future idea is like, we've done a scavenger hunt is one of the clues on the scavenger hunt was to have to go and prove that you got a donut tattoo, so it's like you kind of kill two birds with one stone.

00:06:50:00 - 00:07:10:00
Nick Clason | Hybrid Ministry
They come to the scavenger hunt, which is a second idea, by the way. Come to the scavenger hunt. One of the one of the clues is you know, go to the donut tattoo thing and they prove that they've done it. And so in addition to it, we like I try to hybridize my scavenger hunt, which, if you didn't know by the way, I have a weekly bonus podcast over on Patreon.

00:07:10:00 - 00:07:36:04
Nick Clason | Hybrid Ministry
It's only $4 a month, and I want you to think about that. Investment of $4 is like your creative programing assistant. Like, here's my question is $50 per year worth it for you to have? Almost like a programing and social media consultant and coach? Because that's essentially what this $4 tier would do. It's going to give you, for $48 for you, 12 times four.

00:07:36:07 - 00:07:57:00
Nick Clason | Hybrid Ministry
It's going to give you, someone who's just doing this on the front lines and is evaluating everything that I'm doing and boots on the ground. I'm not just like some, you know, youth ministry content guy. Like, these are things I'm actually doing. And I'll, I'll coach you through just by the evaluation of my own strategy, how it's going, what's going well, what's not going as well.

00:07:57:00 - 00:08:15:27
Nick Clason | Hybrid Ministry
And you can just steal all that I'm doing and bonus points, at the end of this episode, I'm going to be dropping a product that's $17. That's going to be incredibly valuable to you as you continue to lean in on social media. That's going to be free if you're already a $4 tier member of the Hybrid Heroes podcast.

00:08:15:27 - 00:08:33:28
Nick Clason | Hybrid Ministry
But I try to hybridize, and this is an example of thing I'll talk about on my podcast, The Scavenger Hunt. So, for example, we say, hey, prove to us that you voted on the first round of the donuts, because remember, at this event we're launching the bracket. And so we're doing donuts, seed number one versus donuts. Seed number 16.

00:08:33:28 - 00:08:53:10
Nick Clason | Hybrid Ministry
Donuts number eight versus donut seed number nine. Prove to us that you voted. And so, they can either vote with paper printouts which is the most boring, or they go on Instagram or YouTube and cast a poll style vote. Another one I'll do is I'll say, like in our most recent uploaded YouTube video, what was on so-and-so's shirt?

00:08:53:10 - 00:09:15:26
Nick Clason | Hybrid Ministry
What color was so-and-so's hat, who's teaching like or whatever? And so that'll also encourage them to pull their phones out. If they don't have a phone, go find someone who does have a phone and look at our YouTube channel. And then, you know, bonus points if you subscribe, like all those types of things, like, I'm trying to kind of lean into not only the other stations like the donut tattoo station, but also some of our hybrid ideas.

00:09:15:26 - 00:09:32:22
Nick Clason | Hybrid Ministry
And so Scavenger Hunt is one of my all time favorite stations. Another one is just simple, right? Like create a board game station. Like we already have a bunch of board games in our cafe. In our game room. We'll just lay those on a table and say, you can go do board games. And here's the thing so low prep on your part.

00:09:32:22 - 00:09:53:19
Nick Clason | Hybrid Ministry
You don't have to do anything with it. We in this donut event, we've done donut decorating for like a couple nights ago in our youth ministry, it was National Sugar Cookie Day. We did sugar cookie decorating like you could do some sort of food decorating or craft decorating of sorts. One of the one of my all time favorite active games is steal the Bacon.

00:09:53:19 - 00:10:10:26
Nick Clason | Hybrid Ministry
And so in this event, we just do steal the donut. You can buy a big donut plush on Amazon, or you can just very simply like throw anything out there, like a piece of, like we've done, like I've done like a duck tape night before. And I took a piece of cardboard and I duct taped all around the cardboard, and we played steal the duct Tape.

00:10:11:03 - 00:10:27:20
Nick Clason | Hybrid Ministry
Like, whatever theme event you're doing, like, steal that thing for, like, a steal the bacon style game where you have ten people on one side, ten people on the other, or however many. Right. And you can number them off. So this is one, this is one, this is two. This is two. When you call that number, they run on into the middle.

00:10:27:22 - 00:10:45:14
Nick Clason | Hybrid Ministry
Another one of our all time favorite active games is we call it One of our volunteers labeled it here called poison, but I've grown up calling it Kajabi can can just with the big trash can in the middle. And you try to not touch the trash can by holding someone's, you know, hands and dragging them into the trash can.

00:10:45:14 - 00:11:08:21
Nick Clason | Hybrid Ministry
You want to be the last person standing. Here's a pro tip grab dog rope. Chew toys so that you're not holding someone's like, wrist and like, crushing their knuckles because inevitably you're going to have like a senior guy football player next to like, a seventh grade girl. And he's going to destroy her hand. So give them both, like, dog rope, chew toys to hang onto with, like the ropes on the end.

00:11:08:23 - 00:11:29:24
Nick Clason | Hybrid Ministry
She's got a rope here. He's got rope here. And of course, if you break the chain, you're also out. Another thing that we've done before, and I'm just going to be honest, I don't know how well it worked, but we did like, big screen Mario Kart video game, tournament video games, and Mario Kart always a hit. The part that I'm not sure that worked was the tournament aspect.

00:11:29:24 - 00:11:45:17
Nick Clason | Hybrid Ministry
Like it was kind of chaotic and didn't really know who's next and who's in line and, you know, whatever. But it was still fun. Overall, we have in our space, we have like a nine square, so we'll just say eight. You can you know, play nine square if you want. So that's an option. Gaga ball. That's an option.

00:11:45:17 - 00:12:04:29
Nick Clason | Hybrid Ministry
And if you don't know like I recommend two portable versions. And so maybe you're in like a shared space. But for an event like this, you can drag those out and set them up. Link down. Below is my, recommended nine square option and my recommended Gaga ball option. So those are things you make a little financial investment here on the front side, but then you can use this whenever you have a big event like this.

00:12:04:29 - 00:12:23:29
Nick Clason | Hybrid Ministry
And those can be a part of your station, some of the things that you offer. And then finally the social challenge. So social challenge I'm going to teach you how to do that here in a couple episodes. So make sure that you're subscribed. But the social challenge is we some social media content with our students, by our students every single Wednesday night.

00:12:24:01 - 00:12:43:13
Nick Clason | Hybrid Ministry
And in the link below, I am going to share with you exactly how you can, build your own social media team and the exact strategy that we use. And like I said in a couple episodes, I'm going to flesh out a full class on how to build out a social media team based on student ministry volunteers and what that does.

00:12:43:13 - 00:13:03:02
Nick Clason | Hybrid Ministry
That just helps kind of continue to create those hybrid connections. You're doing it via social media. And like I said on August 28th, we're dropping something big that is going to help you get that social media team up and off the ground. So you're definitely going to want to make sure that you're subscribed. But for the next video here, we are going to now talk about we've done this donut event.

00:13:03:09 - 00:13:25:05
Nick Clason | Hybrid Ministry
We've welcome new students. We've included free time stations. Now let's look at event evaluation. How do we know whether or not we hit the mark? How do we know whether or not this event was successful? How do we know whether or not the budget money that we spent with, whether the juice there was worth the squeeze? We're going to answer all of those questions on the video that's linked right here on screen.

00:13:25:05 - 00:13:31:06
Nick Clason | Hybrid Ministry
So make sure that you tap into that and until next time, and as always my friends, don't forget to stay hybrid.

🍩 "FREE World's Greatest Donut Event Guide"
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🕰️TIMECODES
00:00 Best Event Ever?
00:20 Youth Ministry CPR?
05:16 Why I use this Event Type Constantly!

--------------
TRANSCRIPT
00:00:00:07 - 00:00:26:13
Nick Clason | Hybrid Ministry
Planning a fall youth ministry kickoff event. Don't get lost in the pumpkin patch. Instead, plan an event that students actually show up for and one that returns dividends down the road. How? Glad you asked. Welcome to the Hybrid Ministry show. Well, hey, everybody, welcome to the Hybrid Ministry show. If you and I haven't had a chance to meet yet.

00:00:26:15 - 00:00:50:06
Nick Clason | Hybrid Ministry
My name is Nick Klassen, a 15 year youth ministry veteran. And in this episode, I want to share with you my all time favorite event archetype for youth ministry fall kickoffs. In fact, included in the link down below is everything that you're going to need, including shopping lists, graphics, and, the rundown in order to execute and pull this entire event off.

00:00:50:06 - 00:01:11:11
Nick Clason | Hybrid Ministry
But before we dive into that, I do want to talk just a little bit of youth ministry, philosophy and strategy. So if you're only here for the event guide, hit the chapter mark down below and jump to that part of the episode. But for the rest of us, like I want to ask this question like, is doing an event like, what is the purpose of doing an event in youth ministry?

00:01:11:14 - 00:01:32:22
Nick Clason | Hybrid Ministry
You know, I grew up under the tutelage of a ministry philosophy called Sun Life. Shout out to Sun Life. And they're still around. But, they are not as predominant or as prevalent as I remember them being when I was in middle school or high school. You know, my dad was a youth pastor, and he was closely associated and affiliated with them.

00:01:32:24 - 00:02:10:24
Nick Clason | Hybrid Ministry
And so thus I went to like student based trainings and conferences. And they have a ministry philosophy called, spiritual CPR. And each of the letters in that are like an acronym for different things. So the C in spiritual CPR is like cultivate this idea of building and investing in a relationship. Like think about a friendship. And probably one of the things I remember the most from this was like, if you had a neighbor and like every single time you're outside, like gardening or getting the mail and you like bumped into your neighbor, and you're trying to, like, share your faith with them and share the gospel with them, like you probably wouldn't every

00:02:10:24 - 00:02:28:16
Nick Clason | Hybrid Ministry
single time you talk to them, like, hey, if you died tonight, would you know exactly where you're going to be? And the sun life kind of strategy then implemented that back over into student ministry and is like, hey, every time you have an event, every time you especially have like an outreach event, like you don't have to necessarily share the gospel.

00:02:28:16 - 00:02:46:08
Nick Clason | Hybrid Ministry
Part of it is trust building and cultivating that ongoing relationship. And that might be a polarizing opinion, but that's sort of like the strategy and the philosophy that I've, you know, seen my youth ministries kind of thrive under and that I've sort of like adopted as a youth pastor, and also one that I grew up in as like a teenager.

00:02:46:11 - 00:03:09:04
Nick Clason | Hybrid Ministry
And so, like, this event is a cultivate style event. It's one where the goal is to like, cultivate and build relationships. Meanwhile, the P then stands for plant and that's like a regular like youth night. That's one where like you will, you know, obviously like teach a Bible lesson from Scripture and you're going to kind of be planting the seeds of like faith in about Jesus and like about what people understand.

00:03:09:04 - 00:03:25:23
Nick Clason | Hybrid Ministry
And then finally, the R stands for reap. And so CPR, cultivate, plant reap. It's going to kind of have that like gardening kind of metaphor. But the reap right is like a farmer when it's time to harvest like they go out and they actually like take the dividends, take the yield from the harvest of what they cultivated the soil with.

00:03:26:00 - 00:03:53:20
Nick Clason | Hybrid Ministry
Of what, like they planted and then how that grew and then what was officially time for them to take that. And so this style of event that I'm about to share with you is a like a classic cultivate type of event, an event where the goal is to like just build a relationship and earn trust. And I especially think like a lot of times, I don't know about you, a lot of times I feel like youth pastors think the goal is to like earn trust with like the first time guest and like, well, we want to do that.

00:03:53:22 - 00:04:23:04
Nick Clason | Hybrid Ministry
I think more than that, the goal is to build trust with the student who's bringing their friend who already calls your church home. It's like that student wants to know, like, can I bring my friend to something at the church? And it not be weird and it not backfire on me and my church, not do something that makes me or my friend feel a little bit uncomfortable or like, because what you're asking someone a student to do is you're asking them to lay down a pretty amazing amount of social capital in order to bring their friend to this event.

00:04:23:10 - 00:04:40:11
Nick Clason | Hybrid Ministry
And we say it all the time as youth pastors, right? Bring your friends, bring your friends, bring your friends. It's like a common youth ministry sort of moniker. And so one of the things I like to do, and I only do these probably 3 or 4 times per year, is a strictly cultivate event. And now you might be thinking like you don't have curriculum, you don't have content.

00:04:40:13 - 00:05:04:05
Nick Clason | Hybrid Ministry
That's one of the reasons why I link down below my hybrid strategy. Like recommends filming your messages. And so we've done before where like we didn't have the message, but we still had like a message for that week. It's still tied to our Sunday morning curriculum. And so like as students were leaving, we'd share like just a little clip and say, hey, this is on YouTube, scan this QR code, just go subscribe to our YouTube.

00:05:04:07 - 00:05:28:12
Nick Clason | Hybrid Ministry
And it's a great way to kind of accomplish both of the things that you're looking for. So with all that being said, with that philosophy sort of late as a groundwork, what's the best fall outreach event idea for youth ministries? Let's check it out. So some of my favorite Cultivate Event style of outreach events are centered around and, predicated on this idea of a bracket.

00:05:28:13 - 00:05:46:29
Nick Clason | Hybrid Ministry
Now, if you've, you know, been new to my channel at any length of time, you can go back and look at some of these former episodes linked here on screen or down in the show notes. But I've detailed an outline these bracket ideas several different times. In fact, I have an episode strictly dedicated to this exact event that I'm going to kind of like rehash here.

00:05:46:29 - 00:06:10:09
Nick Clason | Hybrid Ministry
Again, it's this, world's greatest donut bracket. In fact, there's an entire a product centered around this on Download Youth Ministry. And here's a couple of the reasons why I like this style of of that. First and foremost, when I feel like when youth ministries get larger than 30 to 40, you basically have to just create like a themed gathering or a themed party of sorts.

00:06:10:09 - 00:06:29:00
Nick Clason | Hybrid Ministry
And so, like, whatever that party is like, you just kind of like chop that check in and like rehash it and like reuse it in different ways. But like, we do all sorts of different things. And actually this is the start of a master class like fall, fall youth Ministry Masterclass playlist. This is episode number one here on YouTube.

00:06:29:00 - 00:06:47:10
Nick Clason | Hybrid Ministry
I'm going to be giving you a A completely for free. But like step number one is having an a, an amazing kickoff event. And so at these kickoff events, this particular one is going to be donut themed. And so as we take this donut themed event, what are the ways that we utilize it and use it throughout this this night.

00:06:47:11 - 00:07:02:29
Nick Clason | Hybrid Ministry
Now here's again, here's the reasons I like these bracket style events. Number one, it's a voting style event. And so, it's like a winner advances and the loser is out. But you can use it for multiple weeks in a row. I love things that like, can carry on throughout. So like this might be a great like launch night.

00:07:02:29 - 00:07:22:01
Nick Clason | Hybrid Ministry
You're going to launch all 16 of the different like donut options. But in the coming weeks you're going to vote them out. And so that has and promotes a carryover effect for students who may want to like bring their friends to this event. But then the friends come back and then again in the weeks that follow. Those events are those nights, I'm sorry are going to be more like standard youth ministry night.

00:07:22:02 - 00:07:49:28
Nick Clason | Hybrid Ministry
You're going to be teaching a message, you're going to be having a small group. You're going to be having discussion around what the Bible has to say. Meanwhile, this kind of donut themed thing is going on in the background. The other reason I like it is because it promotes social media. And again, you're going to want to subscribe because at the end of this five part masterclass, we are going to be talking about how to continue not only with this spark of social media, but how to then carry that on into a more regular rhythm, and one that you as a youth pastor, you may have to get up off the ground, but then you

00:07:49:28 - 00:08:11:15
Nick Clason | Hybrid Ministry
fully hand it off to students because, you see, this world's greatest donut event is all meant to and aimed at pushing students to go check out your social channels, whether it's YouTube, TikTok, or over there on Instagram. So in the event guide, you're going to get a full service order. So we have a five minute countdown timer. It's a world's greatest donut themed countdown timer.

00:08:11:15 - 00:08:30:16
Nick Clason | Hybrid Ministry
It is available in the Download Youth Ministry link, again included in the show. Notes down below. And then at the beginning we like welcomed people. We told them that it was time to like, start voting, and we gave away some door prizes and some giveaways. We did some worship songs, and then we played a game called Guess That Donut.

00:08:30:19 - 00:08:48:02
Nick Clason | Hybrid Ministry
And then we gave the winner like a big box of, like a dozen of, like, custom craft, like, you know, special curated donuts. And then we played the donut on a string game. That's where, like, you have a friend up above, like on a chair or on the stage with, like, a donut on a string.

00:08:48:02 - 00:09:09:07
Nick Clason | Hybrid Ministry
And then the person down below has to be the first one to eat it. That's a super fun game. And then we and we're going to detail this fully in a future episode. Again, make sure you're subscribed. But we give our students like open kind of like rec free time in the middle of our event. So we have all sorts of different things in there like donut decorating, find the donut, steal the donut, donut tattoo stations again.

00:09:09:07 - 00:09:30:07
Nick Clason | Hybrid Ministry
Subscribe. We're going to go over that in the future episode. Then we called everybody back in and we gave away a grand prize of sorts. And so as you're looking ahead and as you're thinking about planning, I have like links, I have downloads, I have what you need in order to take this event to the next level that is downloaded and available for you completely for free.

00:09:30:12 - 00:09:54:24
Nick Clason | Hybrid Ministry
Go check out my free donut event guide. Go grab the World's Greatest Donut Guide, over on Download Youth Ministry and start planning your fall kickoff and your fall calendar, so that you have an event that is going to not only be amazing and fun and sweet, obviously, because donuts are amazing, but also you're going to start creating and building the groundwork for a strong hybrid and a strong social media presence.

00:09:54:24 - 00:10:10:12
Nick Clason | Hybrid Ministry
And this is the perfect way to kick off your school year with this. And again, reminder at the end of this playlist, I'm going to be dropping something huge that you are not going to want to miss out on. So make sure that you're subscribed. And until next time. And as always, my friends, don't forget to stay hybrid.

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--------------
🕰️TIMECODES
00:00 Gaga Ball vs 9-Square
00:26 Pros & Cons of Gaga Ball in Youth Ministry
02:53 Pros & Cons of 9-Square
05:43 Making Your Decision

--------------
TRANSCRIPT
00:00:00:00
Nick Clason | Hybrid Ministry
Two legendary youth ministry games. One epic showdown. Will Gaga Ball’s chaos reign supreme? Or will the high-flying strategy of 9 Square take the crown? Stick around as we settle the score once and for all — and help YOU pick the ultimate youth group game

00:00:26:28 - 00:00:52:08
Nick Clason | Hybrid Ministry
Hey, everyone, welcome to the Hybrid Ministry show. Today we are going to be exploring Gaga ball versus nine square. And let's just imagine that you only have a limited number of budget. And you're making a decision between either Gaga Ball or nine square. What do you choose and why? And I got links listed down below for both of them so that you can make your purchase based on and after this video.

00:00:52:08 - 00:01:22:19
Nick Clason | Hybrid Ministry
So let's hop in. Gaga ball. What are the pros and the cons of Gaga Ball? I would say Gaga Ball is super fun. It's fast paced, it's upbeat. It's a good time for everyone who's involved. And one of the other pros in that is it's almost an unlimited capacity. I've seen it before in different youth ministry settings of run or like even camps where there's been what seems to be almost 50 kids all kind of flooded into the Gaga ball, center.

00:01:22:19 - 00:01:44:13
Nick Clason | Hybrid Ministry
They're like, you can get so many kids now. The game does kind of take forever, but you can facilitate a game with a high number of students. And so those are just a couple of the pros of Gaga ball. I would say a couple of the cons would be, it does take up quite a bit of like floor space, like the footprint of a Gaga ball pit is pretty massive.

00:01:44:13 - 00:02:06:27
Nick Clason | Hybrid Ministry
And so you have to commit a pretty large section of your space, a pretty large section of your floor to gaga ball in unless you get a, portable one. It's pretty permanent, and there's really nothing else you can do in that space. The other thing I'll say about Gaga Ball is, in my experience, it does tend to lean a little bit more middle school.

00:02:06:27 - 00:02:36:12
Nick Clason | Hybrid Ministry
It can get a little bit rowdy. And if kids aren't taking the game seriously or they're not getting out when they should, it can get a little bit chaotic kicking. It can get a little bit rowdy, and that's just something that you have to be aware of and something that you have to manage. If you look at the link that I posted down below though, however, I actually recommend an inflatable and deflate a bull Gaga ball pit because depending upon your space, especially if you have to tear it down, you can put it up every week with like just a blower.

00:02:36:13 - 00:02:54:11
Nick Clason | Hybrid Ministry
Think like, you know, moon bounce type style blower blows up and then it comes right back down. And what that also does is it gives you the flexibility to have it up when you want it, when you need it. But then you can also take it down when you don't want it or you don't need it there anymore.

00:02:54:13 - 00:03:22:12
Nick Clason | Hybrid Ministry
Let's talk about nine Square. What are the pros? The pros. Same thing is gaga ball. It's a super fun game. Like, it really is. But the thing that I think, makes nine squares slightly different than Gaga Ball is, there is a little bit more. Not a ton, but a little bit more strategy involved. I think it's, it requires a little bit more, strategy, a little bit more thought, than Gaga ball, which can be a little like once you get down to the end and Gaga ball, there's some strategy.

00:03:22:12 - 00:03:40:14
Nick Clason | Hybrid Ministry
But at first it's just kind of like, just get people out. But yeah, nine square, I think does have a little bit more strategy. Not to mention it's not as space consuming on your footprint as Gaga ball. Now it still is. Like, don't get me wrong. Like they both take up a fair bit of space. But they're both great.

00:03:40:14 - 00:04:02:02
Nick Clason | Hybrid Ministry
Like free time. Get to get the games out ahead of time before youth ministry starts. Style of games. The cons to Gaga ball or I'm sorry, the cons to nine square are that you can only play with nine people at a time. Now, you know, in our context right now, like, nine square is more popular than Gaga ball.

00:04:02:02 - 00:04:21:02
Nick Clason | Hybrid Ministry
And so, that line into the nine square, like arena, like it's always moving and that that doesn't seem to be much of a problem. And people will wait like several like, you know, five, six, seven, eight, nine, ten people deep, to get in back into the game. But that is a con. Is that an Gaga ball?

00:04:21:04 - 00:04:40:22
Nick Clason | Hybrid Ministry
Like up to like, 50 people, depending on the size of your pet. Can start in a game. Nine square. It's only nine at a time. The con, though, on the flip side, is that if you don't have nine to fill it on a regular basis, then it's also not quite the same. You're playing like four, you're playing like six, like, it's just it's not quite the same.

00:04:40:22 - 00:05:00:10
Nick Clason | Hybrid Ministry
Like having the full nine, in my opinion, is really like the best way, to play nine square. And so if you're youth ministry was maybe struggle to fill nine on a regular basis or, you know, like there's just not nine kids on a constant basis on any given, you know, Wednesday night or Sunday that are actually going to happen in play, maybe it's not worth it for you.

00:05:00:10 - 00:05:24:23
Nick Clason | Hybrid Ministry
Maybe guy eyeballs more, you know, the way to go or something like that. Again, link down below for my nine square recommendation. And this is called Castle Squares. And the reason I like castle squares is just like the Gaga ball pit. It is portable and take down a ball as well. In our space we have a castle squares, and we have like a full nine square, like arena and the full nine square arena.

00:05:24:23 - 00:05:49:21
Nick Clason | Hybrid Ministry
It's great. But we don't ever take it down. It's just it's too much of a pain to do that. But the castle squares instead of having, like, all the individual poles down, it only has the four on the corners. And then just up at the top, it uses straps to create your nine spaces. And so you know, I used to work at a church that I would set up the Gaga ball pit in the nine square pit every single week, set them up and then tear them down.

00:05:49:21 - 00:06:06:15
Nick Clason | Hybrid Ministry
And I would I would set them up like middle of the day. We met on Wednesday nights, on Wednesdays, and then I would have our volunteers tear them down when it was over and put them back for me, at the end of the night. And so if you have the space and you have the budget, I would recommend, getting both of these there.

00:06:06:16 - 00:06:24:19
Nick Clason | Hybrid Ministry
They're both fantastic. And they're also both very, like, nimble and portable. You're not going to be committing this corner of your room for the rest of your life to either be nine square, either be the Gaga ball corner. You can take it, then you can move it. You can share space with the rest of the congregation.

00:06:24:21 - 00:06:42:00
Nick Clason | Hybrid Ministry
And then if it just comes down to like, you only have budget for one or the other, every context is a little bit different. The current context that I'm in right now, they would vote nine square, but the context that came from, back in Chicago, they would vote Gaga ball. So you kind of got to know your students.

00:06:42:00 - 00:07:01:04
Nick Clason | Hybrid Ministry
You kind of got to know your audience. I would say if you have maybe more high school audience, or a more strategy based audience nine square. If you have a little bit rowdier audience, a little bit more chaotic of an audience, maybe lean Gaga ball, and just make the decision kind of based on your context and based on your students.

00:07:01:04 - 00:07:19:10
Nick Clason | Hybrid Ministry
But like I said, links to both of these down below. If you're on the fence, if you're thinking about it, these are both two products that I have used that I recommend, and that really are good for both setting up and being able to tear down and leaving your space flexible for other things throughout the week. Hey man, I hope that this episode was helpful.

00:07:19:10 - 00:07:27:17
Nick Clason | Hybrid Ministry
Give us a like, give us a subscribe, share it with a friend. And until next time. And as always, my friends, don't forget to choose to stay hybrid.

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======================================
DESCRIPTION
What in the world do we do about cellphone usage during youth group?!
It seems like it's getting worse and worse!

Well, Josh Boldman, of DYM (downloadyouthministry.com) is here to help reveal his thoughts, as well as a full-proof program to not only take care of the cell phone epidemic, but to unveil the future of youth ministry as we all know it!

======================================
📓SHOWNOTES
//SHOWNOTES & TRANSCRIPTS
http://www.hybridministry.xyz/110

//CO-LEADER CURRICULUM
https://www.coleader.co/

//SIDEKICK
https://sidekick.tv/

//JOSH ON DYM
https://www.downloadyouthministry.com/featured-authors/josh-boldman/

//SIDEKICK FEATURE REQUEST
https://sidekick-tv.canny.io/feature-requests

//JOSH ON SOCIAL
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🛠️TOOLS
Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products
VIDIQ
https://vidiq.com/hybrid

BEST DYM RESOURCES
https://www.hybridministry.xyz/articles/dym

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//YOUTUBE STARTER KIT FOR UNDER $100
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--------------
🕰️TIMECODES
00:00 Intro - How your experience got you where you are now
04:15 Sidekick's Introduction into the Digital Realm of Youth Ministry
09:00 Sidekick's most user friendly features
13:50 What's next for Sidekick?
17:36 How Sidekick aids in showing up where students are
19:25 The Recipe to Engaging Students where they are
30:42 Final Thoughts on Hybrid Ministry
--------------
✍️TRANSCRIPT

00:00:00:15 - 00:00:23:04
Nick Clason
What is up, everybody? Welcome back to another episode of the Hybrid Ministry show. I, as always my host Nick Klassen. And I'm really excited. Today I got the one and only Josh Boldman who works at Diam now. He also has years of experience in youth ministry. And so we are going to interview Josh today. What's up everybody? I'm here with Josh Boldman. Josh how you doing this morning bro?

00:00:23:04 - 00:00:44:07
Josh Boldman
I am good man. How are you doing I'm great. I'm glad to have you on

Nick Clason
the long awaited Josh Boldman interview.

Josh Boldman
Most podcasts are still waiting. I just wanted to make it very clear.

Nick Clason
Oh man, I feel like I'm in an exclusive club. Yeah, or something.

Josh Boldman
So they just don't know. They don't know it yet, but they're still waiting.

00:00:44:07 - 00:01:10:12
Nick Clason
Yeah, they definitely are. But not me. Not us. Josh, like, tell the people, how did. Who are you and how did you get to where you are today?

Josh Boldman
Oh my gosh. Okay. That is it all started on a cold with. No. okay. So I have, right there. So I'll start with where I'm at. right now I am I am the team lead for co-leader, which is, a part of the download Youth Ministry family.

00:01:10:14 - 00:01:39:17
Josh Boldman
I also, run lead in the sidekick arena, which is our presentation software. We'll get to that. but that's only been for about the last year. before that, I spent, somewhere in the neighborhood of. Right at about 20 years in student ministry, as a youth pastor or youth minister or student pastor or student ministries director, or any of the other myriad ways that you can you can describe it.

00:01:39:19 - 00:02:03:18
Josh Boldman
but I did that. Gosh, from Florida, to Illinois, to, tiny, tiny little churches to big old churches to, single site to multi-site to we do youth ministry on Sunday morning to we do youth ministry on Wednesday nights like normal people do. all that, you know, so, you know, it's just kind of been all over the place.

00:02:03:24 - 00:02:27:24
Josh Boldman
Yeah. but for the last ten, I'll say ten. It's probably like six, but I'll say ten years. I pastor mother, with Dwight. Yeah. It's like, how many kids were there? The 400. I don't know, it was too many to count. but yeah. So I, I've been an author with Tim, putting resources like games and teaching content and countdowns and videos and stuff together for DYM.

00:02:27:27 - 00:02:47:11
Josh Boldman
And then about a year ago, they had somebody that was going on maternity leave and they're like, hey, you want to cover for that person? I was like, yeah, yeah, I do. And then I spent all 90 days of that maternity leave, trying to make it where there was literally no way they could let me go afterward.

00:02:47:11 - 00:03:08:12
Nick Clason
And it it worked nice.

Josh Boldman
Absolutely worked. I was it was dicey for about about 45 days. And then I was like, nah, I think I got I think, I think I got this. So she came back and I was not asked to pack up and leave. so that has worked out for everybody. Yeah. You didn't put her on the job either?

00:03:08:12 - 00:03:31:27
Josh Boldman
No, no, it's kind of great. Yeah. So, you know, it's been it's been a ride. this last year, co-leader has transitioned from a, a platform where you can plan ministry to a full blown annual curriculum. we've launched sidekick. sidekick, which is now in beta. we had Sidekick Legacy, which was a standalone app.

00:03:31:27 - 00:03:53:26
Josh Boldman
Now it's built in the browser. So you open it in Chrome and you can you can play. You know, play your presentation literally anywhere. we did that all with any I mean, it's like literally anything we could have done, we we decided we were like, hey, you know what? If we just take everything we ever want to do and we just jam it all into one calendar year, and we got this.

00:03:53:27 - 00:04:08:28
Nick Clason
Yeah, we got this guy now who's covering for this girl on maternity leave, and now we can. We had him go. So we're we need to get our money's worth out of him. That's there. Like, we have so many staff. We have so we have so many. And now, now we need to have them do things, so.

00:04:08:28 - 00:04:30:10
Nick Clason
Oh, man, I gotta say the like this, I don't there's no pitch. Like, no, like kickback. None of this. I love co-leader and I love sidekick. And, we, I made our church and I think I told you this, but we'll tell everyone I was like, I made our church by two computers so that we could run pro presenter.

00:04:30:10 - 00:04:52:19
Nick Clason
Because the musicians need the confidence monitor, like the not not what's on the screen mirror, but like what's coming. So like what? So that's valid.

Josh Boldman
So they don't practice is what you're telling me.

Nick Clason
Exactly. They're ill prepared. So I had to give them what they needed at the give the musicians you know, throw my bone. But I made them buy another computer and a like a black magic video switcher.

00:04:52:19 - 00:05:11:04
Josh Boldman
And we running everything else now. Yeah. Off of sidekick. And so, so, so what I'm hearing you say is because of the worship ministry, you guys have to rely on dark magic. Is that. What is that where he is? Oh, black. Matt. Oh, it's a black. It's a company that's different. Okay. All right. I mean, I wouldn't have been surprised either.

00:05:11:11 - 00:05:37:06
Nick Clason
Yeah, yeah, either way. But I love the like I love a lot of things about it. But my favorite part about it is the phone integration. Right. And, we played last week like a game like, multiple choice game. And they could literally play on their phones. And this was the first time I'd, I'd use that particular, like, setting there and sidekick, like the, the question with, with the quiz like type of.

00:05:37:08 - 00:06:02:05
Nick Clason
Yeah. Like what the correct answer. Yes. Yes. And I loved that. That was super fun. so talk to me just a little bit about, like, you know, you jump in. Were there rumblings and plans about sidekick being revamped or did you see some of like those opportunities and be like, this is what I see in youth ministry as a youth pastor, 20 plus years and now, yeah, I want to help kind of evolve it to the next stage, like give us that kind of background.

00:06:02:08 - 00:06:26:01
Josh Boldman
Yeah. So something that, I it's really funny because I don't know that many youth workers realize, although I feel like we should is that, software development takes billions of dollars and lots and lots of time. and so, so when I started at downloading Ministry, the plan had already been. We are revamping sidekick. I'm. You know, I'm just gonna peel back the curtain, you know?

00:06:26:01 - 00:06:50:24
Josh Boldman
You don't know. Yeah. Sorry. I took the original app. All right. Was written in a, in a programing environment that got depreciate. All right, so it is. It was built long, so it was built on something called chromium. and it it it is a like sidekick. Legacy is a work of art. Like it is a it was a game changer for me when I was in ministry.

00:06:50:24 - 00:07:14:13
Josh Boldman
The the spinning wheel boxes. Yeah. it was one of a kind. No one was. Oh, my gosh, nobody was doing it right. And then, what happened about two years ago, maybe three years ago now is chromium got depreciated. And we realized what that meant was there was now no way to update the legacy. I don't know at all, like, impossible, like literally impossible.

00:07:14:16 - 00:07:31:17
Josh Boldman
And and so it was like, okay, well, we can either rebuild a new one or we can take it in a different direction. And one of the really things that people that people hated was every time you open the legacy app, you have to sign in every single time you had to type in the password. It was a great time.

00:07:31:20 - 00:07:52:23
Josh Boldman
I got into trouble. One time I was in front of our, like our whole camp, like it was like a thousand kids, right? And sidekick was running, and then it crashed. And then they had to reopen it, and they're like, from the booth, they yell out, what's the password? No. And in front of 1000 students, I had to say a password into the microphone.

00:07:52:23 - 00:08:14:14
Josh Boldman
And here's the best part. You ready for this? It was the same password for everything. Like my my bank account and, all this stuff. So, like, so like, I immediately I started teaching, and then I get off stage and I'm like, I gotta change every password I mean, ever had. It was a nightmare. so we thought, okay, what is the best way to make this as portable as possible?

00:08:14:14 - 00:08:33:01
Josh Boldman
So we went with putting it in, in the browser. Yeah. which I'll be honest, I mean, it was basically like it was a trade off, right? It gave us a lot of, functionality as far as portability, as far as far as syncing. Yeah. but it there are trade offs, right? Like Google Chrome. both.

00:08:33:01 - 00:08:52:11
Josh Boldman
Google. Safari, Apple. you know, Firefox, they all have different rules about like window management. And so like you'll know like when you open sidekick and you go to present, you have to drag the window over to your other browser. Like that's not ideal right now. We that's why we have a video switcher now that's why. Right.

00:08:52:13 - 00:09:22:11
Josh Boldman
Yeah. That's why we that's why we as Christians rely on dark black magic. Black. It's that's what it is. and so, so, you know, so there are some trade offs for sure. For sure. But, but what we started realizing was, the, the pitch that we started telling people that when it, I think it really kind of clicked for people how how different was good is we would tell them, like, we would show them what we could do with, with voting, with spinning wheel, with, with pick me like the main ideas.

00:09:22:14 - 00:09:41:11
Josh Boldman
And I said, what's really cool is I can create this presentation. I can, immediately, as soon as I add an element to a slide, I can close the laptop, I can break it over my knee, I can set it on fire and throw it in the ocean. And then I can just go to church, open the computer, and it's it's there like it is there.

00:09:41:12 - 00:10:03:18
Josh Boldman
It does not miss a beat. you probably have to like on the computer at church, though, because yours is God's an ocean. Oh yeah. No no no no. Yeah. There's no recovering from it really at the point. Not sidekicks. Not that good yet. Yeah. No, I mean, yeah. but. Yeah. So so it's, Yeah, it's it's being able to sync and being able to to go remote.

00:10:03:25 - 00:10:28:19
Josh Boldman
That's awesome. But then when we started showing people, hey, all you have to do is the same thing you did to log in on your computer, do that on your phone. And what it does is it turns your phone into a remote for the exact same presentation that's running on your presentation computer. and I mean, just suddenly being able to when you're doing polls on your phone, you can see the results, before they're even shown on the screen.

00:10:28:22 - 00:10:57:09
Josh Boldman
you can go to next, go back. You can do slide notes. You can. I mean, it did really any of the functionality that's there except for editing on the computer. You can do that literally on your phone in real time because I don't know if you've ever I'm certainly you've never been in this situation where you have a sixth grader who is so well intentioned is like, I want to run the computer and you're like, yes, that is a that is a thing a sixth grader can do.

00:10:57:09 - 00:11:26:24
Josh Boldman
You can hit the spacebar. Yeah. And and then, and then they, and then they don't, they, they just don't hit the spacebar. And so like I would always use it as just like my, my phone was, I wasn't there. So I was running it, but it was my fallback. Like I was like, okay, that kid in the back, there was one time, I swear to you, right, at an unnamed church that I worked at for a while.

00:11:26:27 - 00:11:51:12
Josh Boldman
I remember once, so I would always try, so I was a student ministry director there, and so I always I would always try, like, I would. Yeah, I was either teaching or whatever, but I would always try to do anytime I wasn't teaching, I would try to do something else. So like anytime I wasn't teaching, I would be in the booth or the, you know, doing the game or, you know, but so there's one time I'm in the booth and, and the lyrics for the songs are not firing on time.

00:11:51:12 - 00:12:18:01
Josh Boldman
And I, so I'm like, leaning over and I'm looking. The kid is watching Star Wars the movie. Like, like an actual movie on his phone. Not a TikTok, not a YouTube. No. The two hour movie, two hour movie with subtitles. And he is holding his phone like screamed. Is it because the subtitles are so small? And I'm like, hey, I know, I know, you're looking at that because words are important.

00:12:18:03 - 00:12:38:25
Josh Boldman
However, everyone else in the room is looking up here because words are important. So maybe I don't know, I don't know, that's just jump up and just jump on that. That's a win right there. Yeah. So but being able to you know when you're on stage and things go wrong there are like a couple of options. And and one of them is to make the person in the booth feel really bad.

00:12:38:25 - 00:13:00:09
Nick Clason
And that is never the right option. Right. It's never to call attention to the person messed up. But we want to sometimes. Oh oh yes, yes, yes we do. But being able to just say, okay, I've got my phone here. Hey, Mr. Cube, don't worry, I'm just going to jump it like, yeah, was that was the game changer for me.

00:13:00:11 - 00:13:22:15
Josh Boldman
and so now we're just on this journey of trying to reach full parity between the legacy version and what is right now, the lovingly called the beta version of sidekick. until it until it has all the same features. yeah. But what we're finding is that is, like I said, the original The legacy is a work of art.

00:13:22:17 - 00:13:47:09
Josh Boldman
And, right now, we are working on boxes and that is in the browser proving to be a challenging. Yeah, it is, it's just, you know, it's one of those things like, you wouldn't think like even when we first, the first go around, we did, wheel and pick me. Right. Those were the first two things. And so with the wheel, you know, you think how this is, it's a spinning wheel.

00:13:47:10 - 00:14:04:24
Josh Boldman
Like there's no. Yeah, there's nothing complicated here. Oh, but there is, friend, because pixels are square. Yeah. I don't know if you knew that or not, but pixels was great. So when you try and rotate them around and center axis that's a. Yeah. It's just it's one of those things like, you know, you think you got it.

00:14:04:24 - 00:14:21:03
Josh Boldman
And then suddenly you're like, oh, that looks really bad. And so then it just it's like you have to go right back to the drawing board and, and so, so yeah. So right now we're working on boxes. It's, it's taking a little longer than we had hoped, but but you're working with square pixels now. So square pixels.

00:14:21:06 - 00:14:35:10
Josh Boldman
We know what we're doing. Yeah. Yes. Wouldn't it be funny if like, in the like when, when it was the wheel, we had a problem because it was squares. But then like we're like, alright, now we're going to move the boxes and like just the world, like was like, you know what we figured out round pixels are better.

00:14:35:12 - 00:14:57:21
Josh Boldman
And I was like, no, no. Yeah. But but yeah. So we're that. So we got boxes, in the pipeline. we're we, we here and I know anybody that knows sidekick already. Their first question that they have been asking is what about, survey says, which is our family feud builder. Right. And, that one is, it's coming.

00:14:57:21 - 00:15:19:27
Josh Boldman
It's like, but it's it is it all takes a yeah, it all takes time. And, so, best way anybody, anybody that, you know, can help me go to sidekick.TV. There's a link there where you can, you can submit ideas and requests and you can even vote on other people's. And and that always helps us know kind of what's next.

00:15:19:29 - 00:15:36:15
Josh Boldman
yeah. But yeah, we'll drop. That'll be. We're loving it, dude. I mean, and. Oh, I, I know the sound is starting to sound like a commercial and I apologize, but it's, it's it is. It's like it's just so fun is, when, when one of the most recent things we did was we connected everyone's dim accounts to the download youth ministry.

00:15:36:15 - 00:16:04:05
Josh Boldman
If you buy something, there, he just automatically shows up. And that is that was awesome. Sweet. Because, I mean, it used to be, I don't know. I mean, you you make games for GM that are video based, right. And and when you do that those those files are massive. Like, you know, I mean, it's not uncommon for a game to be three, four gigabytes, you know, but it's also 3 or 4GB of, you know, that's 20, 30 videos for the game.

00:16:04:05 - 00:16:21:05
Josh Boldman
And so then adding each of those in is kind of a nightmare. And so we figured out a way to do it is we do it on our end once and then it when you buy it, it just you can just it shows up in your library. You click on it and it's just in that is yeah, man, I'm telling you I will.

00:16:21:08 - 00:16:38:28
Josh Boldman
I never have to worry about losing a thumb drive ever again. Yeah, because I don't know if you know this or not, but I don't know where my thumb drive it is right now. I lost it in 1997. so. Sounds like there are some important things on there. Yeah. Oh, yeah. Knows it was, I don't know, something.

00:16:38:28 - 00:17:04:23
Josh Boldman
Call it bitcoin. Bitcoin I don't remember. You could have been rich. You wouldn't even have to be here right now. Well I'll tell you what. Of all the things like all the things you're talking about, there's like, there's phone usage on both sides, right? So if you're presenting, you can use your phone as a remote, but if you're, you're, watching your in the audience, there are like integrations where there's like voting and games and all that stuff.

00:17:04:23 - 00:17:25:07
Nick Clason
Yeah. And, I think that's my favorite part. Like as a youth pastor now for, over ten years, like I've always been trying to figure out how to get ourselves in youth ministry. Like relevant to our students are, as opposed to, like, when they're at church, make them do something that's so completely foreign to like their current culture.

00:17:25:07 - 00:17:56:28
Nick Clason
Right? Like youth culture, like they're all messaging one another through their phones. They're all like consuming news articles and social media through their phones. And then we get to church and like the church I was at, like when I started the previous regime, no shade. but they had, like, phone lockers, like they would take kids cellphones and lock them and like, and what we're do, in my opinion, is like, okay, so we're, we're just trying to modify their behavior, but we haven't actually like change their true authentic like desire to like be here and listen.

00:17:56:28 - 00:18:19:26
Nick Clason
We just want them quieter for us. And like that we should just be better. Like, yeah. And so y'all start rolling out all this stuff on sidekick. And I'm like, here's the opportunity for us to use what is native to them in our environment and in a way that doesn't, like, break the bank anymore, because to get some of these features through other third party like platforms, we just don't have the money.

00:18:19:26 - 00:18:45:09
Nick Clason
As a youth pastor, you know what I'm saying? In your budget, whatever the case might be. So yeah, so that's my favorite part. And so I would love it if you would talk about not just necessarily like the sidekick integration, but what has been your experience and your unique perspective as a youth pastor with how what we've done in youth culture and how like we've then asked them to come to church culture and how they don't all they're like oil and water sometimes.

00:18:45:09 - 00:19:07:04
Nick Clason
Like, how are we? How can we reach students better and to find ourselves where they are, which is online, on phones, all those things.

Josh Boldman
I mean, okay, so you remember, man, even I mean, when I was growing up and especially early in my ministry, you know, it was always the, the thing was, you were always fighting against like, like travel sports, right?

00:19:07:04 - 00:19:30:07
Josh Boldman
Like that was like the, the, the bane of youth ministry existence was like, oh, we still are really, by the way. Oh, to be cool. Yeah. Oh, no doubt. But it was like, I don't know, there was like a point where I think we just we got tired of seeing no results from shame, shaming those kids. Like, it's like you want to play travel ball.

00:19:30:11 - 00:19:47:28
Josh Boldman
We'll play travel ball. Yeah. With the devil. You know, it's like that. Doesn't like it doesn't help anybody. When? When all we're doing is. Or like. Like, oh, you have a phone, go lock it up because it's, you know, it's like that, doesn't it? Yeah. What does that do? All that does is like when you're locking up a kid's phone.

00:19:48:05 - 00:20:10:09
Josh Boldman
I feel like the way that you can know that it's not working is as soon as the the time, like the lockdown is over, was the very first thing they do. They run to go get it. Yeah. Which means that it was, it was on their mind still. So it's not like you really saved you know them any, any trouble or any like you didn't gain anything by pulling it away, you know, because their attention is still stuck on it.

00:20:10:11 - 00:20:36:16
Josh Boldman
so really what I think, I think is we're seeing right now in youth ministry as a whole, in, in what we're trying to do, a sidekick is really we're trying to figure out ways to engage students, literally where they are. And so, I guess, have you, did you ever do camps where the rule was the kids couldn't even bring their phone to camp?

00:20:36:18 - 00:20:59:04
Nick Clason
I never did. No, I could have, right. But I never I always I've always run my own camp, so I make the rules. So. Yeah. And I've always been in churches or youth ministries where the goal is to bring kids who don't go to our church to camp. And like, I'm not going to get a kid and their family who's never met me, send their kid like hours away without a lifeline back to them.

00:20:59:04 - 00:21:24:10
Josh Boldman
Oh yeah. Kids. Oh, no. So I've never tried to fight that battle, but it was fake because we used to almost use that, like as an advertisement. We were like, come to camp where you get away from your phone and kids are like, I don't want to do that, you know? And so, like, there was a point where I think maybe 20 years ago, you probably could do it, but even now, it's not even just the kid, it's the parents that are like, I'm not sending my kid without their phone.

00:21:24:10 - 00:21:58:02
Josh Boldman
What's wrong with you? You know? Yeah. So, like, so what we decided to do with with sidekick is like, okay, what if instead of constantly harping on, he put your phone away or go lock it up or don't even bring it, or, you know, trying to make it seem like the phone itself was the enemy. What if we decided to say like, hey, we understand that that phone, it's an extension of you now like that just, I mean, and that, I mean, you know, I mean, I think you can get really, like, dystopian, you know, like, like Blade Runner type type vibes from, like, the phone is an extension of you, but but it is

00:21:58:03 - 00:22:21:24
Josh Boldman
mine is an extension of me like, I mean, I literally if I, I don't know when the last time I walked out of my house without my phone was like, it's not just because I didn't forget it, it's because if it's not in my pocket, it feels like I'm missing something. I feel like I know I'm missing it, and you're gonna need it, you know, like, oh, sure, it's your calendar, it's your wallet, it's your navigation, it's your everything.

00:22:21:24 - 00:22:49:12
Nick Clason
Like it. So you can't so much. That's my argument is like this. It's not going anywhere. So we can try our hardest as youth pastors and churches to fight against culture. But it's a losing battle eventually. And it's not like, oh, let's give in to culture because it's evil, right? No, no, no. It's how do we take this thing that is not moral, it's not morally right or morally wrong, but how do we take this thing and just use it as a tool?

00:22:49:12 - 00:23:07:12
Josh Boldman
It's it's a tool, 100% tool that we we would have died for 15, 20 years ago, like, oh yeah, I was talking on the last episode like we didn't have group chats 15 years ago. If you want to talk to your student, you talk to them when they came to your building and that was it. But now you can do pastoral care.

00:23:07:12 - 00:23:39:02
Nick Clason
You can, and just do a basic thing like texting. When I'm talking about something like software development right now. Yeah. So one of the things, that has been really cool to experiment with, and we've seen a couple people do this really well is is using like polls like, okay, so there's a there are different ways you can use it, but the like, so say as you're teaching, if, if you're saying something that you know is going to fly right over their heads, right?

00:23:39:05 - 00:24:11:11
Josh Boldman
Pausing literally at that moment and asking the question, hey, did you catch that? And yes or no, like literally something super simple like, did you catch that? Yes or no? And then adjusting what you say next based on their response or, we've even seen people take their entire services in like a, choose your own adventure type approach where, I mean, it is it seems minor, but it's something like, hey, we've got the worship team has two songs that they prepared, but we're only going to do one.

00:24:11:13 - 00:24:29:15
Josh Boldman
Hey, you all, they're here. Yeah. Which one you want to do? You know, or, you know, I've, done a couple teaching times where, like, so, you know, every youth pastor has, like, their, like, bag of tricks, like the, the saw or the stories that they tell that it's like, okay, I can tell this story, like drop of a hat.

00:24:29:15 - 00:25:00:17
Josh Boldman
Yeah. you know, and so, like, I, I'll start with, like, right at the beginning of a message will say, hey, guys, I can tell you one of, three stories. You know, when when I got hit by a car, one when I accidentally killed my girlfriend's cat and one when I, when I stubbed my toe, you know, and so, like, you take your pick, you know, and just let them pick, and it doesn't change anything about where that message is going, but letting them have a moment where they can speak into it.

00:25:00:17 - 00:25:27:22
Josh Boldman
Like, I guarantee you, when the room picks the story, the room pays attention to the story more. Yeah. or or even at the end, you know, be a great way to, to really, especially if you're trying to reach students that are not familiar with church a lot, you know, like that aren't around a lot is, at the end of the message just saying, like, hey, on a scale of 1 to 5, how much do you agree with what you just heard?

00:25:27:25 - 00:25:46:26
Josh Boldman
can you met and live in live results on the screen like, hey, okay, so but can you imagine how much that might change your small group conversations that are going to happen right after the lesson? If if you suddenly see, like, oh, we just talked about this and 80% of the room says, I don't agree, okay, great.

00:25:47:03 - 00:26:10:20
Josh Boldman
Then let's go to our small groups and let's see this mess out. You know, or I think that there's, there's stuff like that or or you could even say if you're doing a series, you could, you could say, hey, here are the four weeks of the series. we did the intro this week. Which one you want to hear about next week and let them pick where you're going to go, and then you have a whole week to figure out how to get there.

00:26:10:22 - 00:26:29:11
Josh Boldman
yeah. But it but I guarantee you, those students that voted are going to be more likely to be there if they know what you're talking about. And they actually helped get to to choose what that was going to be. Yeah, I think I think there's a lot there. And we're working love to say like we're working like it's like in development, right, right now.

00:26:29:11 - 00:26:49:09
Josh Boldman
But it's like I mean, one of the things on the, on the docket is, is, you know, being able to have students from their seat ask questions, be able to give feedback, you know, in real time so that you, as you're standing there on the, you know, platform with your phone that you're able to see the questions as they come in.

00:26:49:11 - 00:27:06:03
Josh Boldman
we're trying to figure out things like how to moderate those things because I don't know about you, but if you ask open ended questions and just have the answers up on the screen without, you might get some filtering. Yeah. Inappropriate answer, I don't know, I don't know. I mean, my the students that I've ever worked with are always saints and so they would not do that.

00:27:06:03 - 00:27:30:01
Nick Clason
But I would imagine yours. Well you know it's crazy is like here's another like just interesting youth culture is like I was working at a church in Chicago and it was very like it, it prided itself on we reach people who are far from God. And so, you know, that's going to come with a certain like, oh, I student and now I'm in the Bible Belt in Dallas, Texas.

00:27:30:08 - 00:27:55:00
Nick Clason
And, it's like it prides itself on being like the church for Christians almost. And like the kids, the students, they're the same, like it's oh, no doubt. Right. That's the crazy thing is what the internet has done is it's leveled that like playing field of like, yeah, certain cultures, their youth culture is very consistent now and despite the demographic.

00:27:55:00 - 00:28:16:08
Nick Clason
And so the unique part is not our students. The unique part is helping our parents understand, that the students are still the same, you know, so, you know, something, we've seen is actually really cool that somebody was doing was they were using the live polls in their lobby for parents to answer as they were dropping their kids off.

00:28:16:08 - 00:28:40:12
Josh Boldman
That's cool. And, it was yeah, it was very cool. Was like, and it was, you know, some like, minor stuff that it was like, you know, what time is your middle schoolers? Bedtime. Like, you know. Yeah. Seven, eight, nine, ten, 11. You know, just pick one, you know, stuff like that. And it was minor. But again, it's, not just that you get individuals to engage, but the fact that everybody can see the responses as it as it goes.

00:28:40:14 - 00:29:09:00
Josh Boldman
There's, I think there's a lot of even still some untapped, untapped potential there. think about how to help people engage. Yeah. I think, we went to a conference a while back, and they're talking about the differences in generational ways of thinking. And like one of the things and I think this is true, despite like being an older, older generation of like all of us, but like Gen Z, Gen Alpha, like they're just looking to be known individually, like they don't want to be part of, like a sea of numbers.

00:29:09:00 - 00:29:32:20
Nick Clason
Right. And so when you are in a bigger context and you have 100,000 kids, like it's hard to it's hard for them to, to stand out and stuff like this helps them get to just yeah, speak their, their voice. Right. And they get to play a role. And even if they're voting for something and their choice doesn't get picked like they were heard and that's oh yeah, that's all it needs to be.

00:29:32:20 - 00:29:52:17
Nick Clason
It doesn't have to always go their way, you know? And there's probably some opportunity for them to learn some life lessons and stuff in there. But just like realizing like, hey, we're doing all this for you, but what what do you want? Like, that's I don't know. That's the key. So, Josh, as we wind this sucker down, like final thoughts.

00:29:52:17 - 00:30:16:09
Nick Clason
Final words. What what what if anything's, like burning on your soul to get out there?

Josh Boldman
Oh, man. All right, well, here. I'm glad you asked, Nick. no. okay, here's the thing is. Yeah, I think we need to not be afraid of what our students want. And we need to not be afraid of them expressing their opinion.

00:30:16:11 - 00:30:48:22
Josh Boldman
And we need to not be afraid of them disagreeing with each other or with us. I think that that is, you know, where where we are heading is a world that values, a diversity of opinion. And the value placed on each of those opinions, is crucial. And so, like, I mean, I think people really can very easily get confused into thinking that that means that every opinion is right or that every opinion carries the same weight.

00:30:48:22 - 00:31:09:12
Josh Boldman
And it's a that's not at all what it but it. I think there is a I think we we do ourselves and honestly the gospel and miss service when we, are a disservice. I don't think Miss Service is a word, a disservice when we, when we say, here is the correct answer, we don't even want to hear anything else.

00:31:09:15 - 00:31:42:02
Josh Boldman
because our students are coming into our, our, our environments with their own opinions and own presuppositions. And yes, they probably heard them all from the same TikTok channel. Like, that's fine, but they all still want it. They want to be heard. And so I think any time we can even begin to open the door to showing them that we value what they are walking in with, I think just builds, it builds credibility in their eyes.

00:31:42:05 - 00:32:07:01
Josh Boldman
I think in all honesty, I don't know, you know, I would argue that most students are they do not often find themselves in environments where their opinion is valued. so, I mean, whether that's school, I mean, and please don't hear me, teachers are awesome, but it is it is tough when especially when you have like a curriculum in a, in a school environment, you're like, hey, I need you to learn this thing.

00:32:07:07 - 00:32:31:22
Josh Boldman
Like, and there's not a lot of debate in biology, you know, like, it's just this is where we're at, you know? And so, but I think if we can create environments where it's, we're inviting students into a conversation where their voice matters, whether that's a, a deep theological conversation or whether that is a game that is literally, hey, I need you to pick A, B, or C because it's a trivia question.

00:32:31:22 - 00:32:57:01
Josh Boldman
Like it's it like, but but still valuing what they bring to the table. I think that that pays dividends in the long run in a, in a massive, massive way. I mean, whether that's later in the small group or whether that's ten years later or, you know, I'm at a point right now where kids, when I first started that were in sixth grade, now have their own sixth graders, and that is awful.

00:32:57:03 - 00:33:14:19
Josh Boldman
but but it's the same thing is those those kids are now in the place where they're deciding, am I going to bring my own kid to a youth group or not? And, you know, and I think that the way we treat our students now will influence how they raise their own families and what that looks like for them in the future.

00:33:14:19 - 00:33:34:17
Josh Boldman
So, never underestimate how important it is to for for a student's voice to be valued. Yeah. And what better spot in the world than for that to happen at church? Crazy, right? Who would've thought? Yeah, well, Josh, we're running out of time. But I appreciate you, man. Anywhere, anywhere else people can find, find the Josh Boldman, like.

00:33:34:19 - 00:34:00:20
Nick Clason
Oh, yeah, they want to, like, untap some of these other thoughts and deeper musings of the word is, oh, I don't know if deeper is going to be with the find, but, all the social media is, it's at Josh Boldman. I know, I'm so glad it wasn't taken. Yeah. You're lucky. all right, I know. Yeah. but then, again, you know, the download youth ministry store, you know, I mean, this is not to sell stuff, but like, a lot of the stuff I've written really does reflect where I'm at, you know?

00:34:00:20 - 00:34:09:15
Josh Boldman
And so, you know, check out any of that stuff there, but. Well, yeah. Love it. Man. Will appreciate you being on. And, everyone else, we'll talk next time. All right, bye friends.

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🍩 "FREE World's Greatest Donut Event Guide"
GUIDE: https://hybrid-ministry-40060036.hubspotpagebuilder.com/worlds-greatest-donut
DYM: https://www.downloadyouthministry.com/p/world%27s-greatest-donut/games/food-8745.html

//Full YouTube Video
https://youtu.be/5ryhkIRyDb4

//STUDENT MINISTRY BRACKET OF EPIC THINGS
https://www.downloadyouthministry.com/p/the-student-ministry-bracket-of-epic-things/games-3974.html

//GAMEDAY FOOD BRACKET
https://www.downloadyouthministry.com/p/the-big-game-food-bracket/winter/the-big-game-8544.html

//DONUT SHOWDOWN GAME
https://www.downloadyouthministry.com/p/the-donut-showdown/games-4142.html

//FULL YOUTUBE STRATEGY
https://www.youtube.com/watch?v=SDxepdu4iiM

🕰️TIMECODES
00:00-01:45 The Best Hybrid Youth Ministry Event Out There!
01:45-09:30 The History of This Hybrid Ministry Event
09:30-17:42 Pre-Event Planning and Setup

17:42-28:21 The Debrief of the Event from Start to Finish

✍️TRANSCRIPT
Try Transcribing for Yourself at Rev.Com
rev.pxf.io/R5nDOa

Nick Clason (00:00):
Youth ministry games, social media outreach events, ah, there's just so much to do and if you're anything like me, you have layer upon layer upon layer of responsibility. You need to come up with an amazing and exciting game. You need to knock social media out of the park and you need an outreach event that is going to cater to your students friends and outsiders who are far from God and from the church. How do you prioritize? And then if you do do all those things, how do you not just give your family and your people that you love the scraps and the left over pieces of your energy? What if I told you that I had the ultimate event guide, one that's going to crush it with games, an amazing outreach experience, and it's going to lean into social media for your student ministry, all of that encapsulated in one event.

Nick Clason (00:55):
See, we actually just had an event that accomplished all those things, one with an incredible amount of games and an amazing in-room experience, one that gave students an amazing opportunity to invite their friends and it crushed on social media. Better yet, we had 23% of our attenders be first time or new students who joined us. And finally, not only do we increase engagement, but we also added new followers to our social media. It is honestly one of the best versions in my opinion, of a hybrid style event. And when I say hybrid event, it's more dynamic and it's more robust than just another Zoom Bible study. I know it sounds too good to be true, right? Well, let me show you. Welcome to the Hybrid Ministry Show in the ultimate Event guide. I came up with this idea probably in my second or third year of doing youth ministry, and now I am a 13 year youth ministry veteran.

Nick Clason (01:58):
So this idea dawned on me years and years and years and years ago, and one of the things that has honestly just been super clear to me all the way back to the beginning times of my time in student ministry is the fact that hybrid matters. And when I mean hybrid, I don't mean only focusing on your in-person. I don't mean only focusing on your digital. I mean taking those two things and creating a space for there to be opportunity to reach and connect with your people beyond the hour of programming that you have for your in-person service, which is actually the reason why I just dropped this video going to be up here on the screen. You can feel free to click that where we explore and talk about the future of church ministry, especially through the eyes and through the lens of digital and hybrid.

Nick Clason (02:41):
If you're interested, hop over into that. But about 10 years ago is when I had this idea for what I call a bracket, and I'm a huge March Madness fan, college basketball. I love the selection committees. And if you're not a sports fan, essentially what they do is they create rankings or seedings, so to speak. And so there are four regions and each region has a one seed. Each region has a two seed, each region has a three seed and so on down all the way down to 16, and then the one seed plays the 16 seed. Usually a pretty easy matchup only in the history of the NCAA tournament has one 16 seed upset, a one seed. The 15 plays the two, the 14 plays the three and so on and so forth. And they're in various spots. So the one 16 are up here and the two and the 15 are down here in the bracket so that eventually they wait until the very last chance for the one and the two to eventually play.

Nick Clason (03:34):
Then once all the teams get out of those brackets, that creates your final four one winner from each region they play in Final four matchup and then the winners of each side of that end up meeting in the middle in the championship. And so I was like, this would be fun to lean in to March Madness. And so I just created a bracket out of my head. I was like, let's do little Debbie hostess cakes, and then I put one of my student ministry leaders, shout out to Aaron Koontz back in Beaver Creek, Ohio, and I did one of our favorite events, dare to Share. I put Dare to Share in there, and so students would vote on a thing versus another thing, and it was so totally random, but I offered it just as an online thing. This is before I had an Instagram.

Nick Clason (04:17):
This is before Instagram even had the poll feature, but I kept doing this. The one time I submitted an option called a Bracket of Awesome Things to Download Youth Ministry. This was probably like eight, 10 years ago at this point. My number one seed was Chip and Johanna Gaines and just leaning into the hype that they had with the Fixer Upper and H G T V movement back then. But I just kept honing in and creating this. And I remember one time I made a Christmas movie bracket. I had become in charge at my last church of social media and I just threw it together. I was running out of ideas of things to post. I was in charge of something like two or three posts per day, multiple days per week. And I was like, let's do a bracket. And I launched it and I was on a team at that time of six or seven other youth pastors, staff members, and the team went nuts.

Nick Clason (05:12):
I made Elf the number one seed and then I made white Christmas the 16th seed, and I had some diehard white Christmas fans dropping the comment below what your favorite Christmas movie is, and if it's white Christmas, I'm sorry, you're wrong. It's terrible. But that being said, they were livid and they were mad at how I sourced it and how I came up with the seeding, which by the way, side note just was in my head and they wanted a redo. And so we launched this event called something about a serial bracket. I can't remember what we can't remember the exact name of what we called it, but we had back at that last church, we had a full YouTube show. So we set up SportsCenter style desks and anchors. We all wore jerseys and we did analysis and we kicked it over to sideline reporters and we announced the seatings.

Nick Clason (06:03):
We announced the matchups, and then while when that show launched live on YouTube, people could hop over to our Instagram and they could vote. And what happened was the senior leadership must not have had anything to announce that week, and so they announced our show that week. And so we were like, man, we need to turn this into something. At that time, it was Christmas break, we weren't meeting, so it was just going to live as a thing online on our YouTube channel, but because it got announced, we're like, we need to capitalize on this just a little bit more. And so we offered, and this is

Nick Clason (06:36):
In the height of Covid, so we're not doing a lot of in-person connection with other people. If we were, it had to be masked. I mean it was awful, but it was January just after Christmas 2021 and we're like, let's do a drive-in. Kids can come watch it on their phones. Or you know what? Actually maybe we bought big old screens that they could watch, and then we did a FM tuner thing. They could listen to it in their car radio. So I don't know, we probably had 10 to 20 cars show up, not a ton. And we bought so much serial, we went to Sam's and we looted that place and then it was like negative 10 degrees. And so me and my other leaders, we have giant coats on, we're walking car to car, passing out cereal, passing out milk. But that was the inception.

Nick Clason (07:28):
That was one of the inception points of this idea of a bracket. And what it does in my mind is it creates some sort of event around an in-person topic cereal. The one that I'm going to explain to you today is donuts and I like to kind of hone in. Yeah, that's what I've done over the years. I've honed in on a specific topic. We've also done this with drinks like World's greatest drink, world's greatest donut cereal madness. This coming march, we're planning on doing a potato one called Starch Madness. And so it creates that event, but the reason I like it is that it marries your social media because all the voting happens online

Nick Clason (08:04):
With an in-person event. It is the ultimate style hybrid event in my opinion. And I know that I've had people who are like, when you mean hybrid, what are you talking about? And they just think we're just talking about Zoom groups and it's more than that. And so we hosted this event at our church. Like I said in the intro, we had 23% newcomers, we had multiple new people added to following us on social media, and it's creating some sort of hype and some sort of buzz around our student ministry. There are so many benefits and values to it. And so what I want to do is honestly just walk you through the pre-planning, the actual event. I'm going to share with you the planning center document of it, and then give you just kind of a recap about why it's valuable, why we're going to keep doing it, and how you can take something like that and adapt it into your student and social ministry.

Nick Clason (08:52):
If so far you've found this episode helpful, though alike would cost you nothing and would really mean the world to us even more. A subscribe is really a next level opportunity to just engage back with us. Either one of those two things like subscribe would mean the world to us and we would love to connect with you further and deeper because more than just donuts, more than just brackets, we are talking about this world of not just physical, not just digital, but hybrid ministry. So let's move on and let's hop in to the setup and the event planning, the pre-event side of this event that I'm talking about, the world's greatest donut. So we know, we knew that we wanted to do this voting style event around donuts that would last around a month. The way I set it up is I will do round one.

Nick Clason (09:42):
We have a Wednesday night and then a Sunday morning in our environment, and so the voting is going to be live on a Wednesday. They'll vote on the topics and the rounds, and so round one we do all the voting. So that's where Instagram and the stories, that's where the most decisions need to be made. So because of that in round one, then we will announce the winners on Sunday, and then we will resume voting the following Wednesday for the Elite eight. We'll announce the following Sunday of the winners of that, and then we'll move to the final floor when there's the most activity, when there's all the contestants are still alive, no one's been eliminated yet. That's round one. And that to me is the most exciting time for the actual bracket. So because the actual bracket is exciting at that time, that's when we decided to lean into an event.

Nick Clason (10:31):
So we knew we had this bracket. In fact, I created this resource. It's a link in the description on Download youth ministry on the world's greatest donut bracket. It's on there right now. Feel free to go grab it. It's got all of the digital elements and it's got a few games in there, but not all of what I'm about to share with you. So make sure that you hang around to the rest of this video. However, we knew we wanted to do an event centered or a month centered around voting, and then we wanted the first night, the kickoff night to be a big deal. And so the question kind of always is do you focus on the kickoff of the bracket or do you focus more on the championship round of the bracket? I've found the beginning to be more exciting. Like I said, we did a cereal bracket most recently here at this church, and we have in our space, we have eight different garage door bays that lined the side left and right of our meeting space.

Nick Clason (11:26):
That's actually where our small groups meet on Sunday morning. Those doors are up, they go in there and then they close down, creates little rooms for all of them. It's really cool design. Sometimes it also makes 'em feel like caged animals, but nonetheless, we did an event back in March where we voted on serial and we had the one in 16 matchup in one bay. We had the three and 14 matchup in another bay. We had the eight and nine matchup in another bay. And so all the bay doors came up. There were tables in there with basketball themed tablecloths on and then cereal boxes with a number pasted on it, one versus 16, and then all the bowls of cereal there. And so as we're wrapping up our programming, we had adult leaders sitting in there pouring milk into each of the bowls so that students could grab that and then they could go eat and just literally had one kid eat 16 or 25 bowls of cereal that night, tried every single one of the things in the matchup.

Nick Clason (12:19):
So that was a super fun way to just kind of lean into the kickoff portion. And so we had that same question. Now we have donuts and what are we going to do? And so in our space where we have tables, and so we ended up deciding to buy a little half fishbowl things. All the supplies by the way, are going to be linked in the comments below, in the description below. Make sure you check that out. But we had little fishbowl things, half fishbowl things sort of decorative. It's not like a fishbowl where the tops right there, but it's like off to the side a little bit. And we filled each table with donut holes. We ordered several dozen donut holes, and that's what we did. We went donut holes instead of actual donuts. It's cheaper. It's also quicker. You can pop 'em into your mouth as opposed to committing to an entire donut.

Nick Clason (13:04):
And so we have 16 round tables, and so every table had a tablecloth and every table had a vase full of donuts. That was our decision to supply the donuts without breaking the bank on the budget. Don't get me wrong, it was still expensive, but it's less expensive than a dozen donuts per table or something like that. So we had donuts on every table, and then one of my favorite elements or pieces of the event is we bought a giant vase and then we filled it with donuts. We counted 233 donuts that we filled into this vase. The funny part was that we put the donuts in and then the weight of the donuts actually started to smash 'em down, and so it was full, and then the weight of the donuts started smashing 'em down. So there was a gap. So we actually had to go back and add more donuts at the end.

Nick Clason (13:48):
So I don't even want to know what the bottom donuts looked like. They probably were a little mini pancakes, but we let students vote simply, how many donuts do you think are in here? We had a Google form for that. They shot it with a QR code on their phone. We also had an iPad set up where they could just type in a Google form. All we got was their name and their number, but if you have a marketing brain or a marketing department, you can use that to capture an email and start to create a little list and start to market to those people as well. That's another kind of next level tip if you want to lean into something like that. But then it also made it easy to just have it all dumped into a Google sheet and I could command F find the closest number.

Nick Clason (14:32):
And so one person, we had 2 33 in the thing and one girl guessed 2 32, so she won it, and this little sixth grade girl carried out this giant vase of donuts and it was hers. She got to take it with her, she got to keep it. She got to bring it in her car with her. Then the actual bracket side of things, we printed, because we are doing this so much, we printed a generic bracket on a giant vinyl banner. When you walk into our space, we have a big window with an indoor half kind of sports court right there on the other side of it. And so for the cereal bracket, I took gaff tape and I taped out a bracket and then I pasted or taped the cereal to the window. But this time around we're like, what if we just print a vinyl banner and then we can swap out whatever we're voting on at that time?

Nick Clason (15:24):
So we made the investment on the front side knowing that we're going to do this. We love these style of hybrid events in our ministry, so we bought the big banner. It fit perfectly in our space. I can drop the artwork for that in the description, but it's going to vary a little bit for my ministry. Your ministry. It's also got our logo on it, but you can find any bracket online, any generic non-branded bracket online, add it, print it, make it into a banner if that's something that you want to do. What it does for us is when you walk in, it immediately draws your attention. It's not there most of the year. And so when it's there, you're like, oh, it's different. And then people know and notice that there's a bracket going on, there's a voting happening. And the other crazy thing is that people get really into it on their opinions.

Nick Clason (16:17):
What things are seeded? How such and such donut beat that donut. For example, the beignet took down, what did it take down? The chocolate cream filled donut lost to a beignet. I think beignets are good, but are they the best? I don't think so. And I think they're super kind of niche and they're really just, honestly, they're like funnel cake. And so anyway, that giant bracket in our actual space, we also allow, because we have a lot of students, a lot of kids, young kids that don't have social media yet, we allow them to vote on a paper bracket as an additional means to let their voice be heard. We got donut shirts for all of the staff and we all wore them. And so that was kind of like the event setup space. In addition to that, we had some donut balloons blown up and kind of scattered throughout the lobby.

Nick Clason (17:13):
So they walked in. On the left was the big V to vote, regular check-in, back behind check-in was the banner with the voting and the brackets printed out and people could let their voice be heard that way. So now let's dive into the rest of the event. I'm going to put the planning center event sheet right here. We're going to walk through it and I'm just going to explain to you what we did, why we did it, and just my thoughts on it, and feel free to take and adapt any of it to your ministry. So all the setups done, students are walking in. We had a countdown, which if you buy my product on Download Youth ministry, it will come with a specific donut themed and then a specific donut themed five minute countdown that I created with just random facts and stuff like that.

Nick Clason (18:00):
So that was what was playing on our TV and our screens all throughout our space. And when the time hit zero, myself and my boss, Darren, we were both on stage and we were hyping up the crowd, welcoming people, letting them know that voting had been live all day on Instagram. We were letting them know who was winning what matchup students could with the screen behind us. We then had a screen that said, voting is live now with a QR code. They could shoot that and take it to Instagram. I think we gained three to six or something like that. New followers on our Instagram, not a ton, but still some students who were. So we had 23% new students. So we're introducing our students to our Instagram, and if any of them are into this idea now they're following us. So now we have them on our Instagram opportunity to reach out to them, but we just did some like, Hey, here's what's going on.

Nick Clason (18:52):
Here's the bracket, explaining what a bracket is. It's going to be lasting for a month, but it's all about you and your voice and letting your voice be heard and voting is live on Instagram every single Wednesday. We also kind of teased our next series, which we're talking about big issues, elephants in the room that we often don't want to address. So we use that moment to sort of tease the topic. We didn't spend a lot of time on that. And also we had a message drop, if you've heard me before, link in the description of my full YouTube strategy, but we've our messages. And so we had a message live on YouTube, but we didn't do live teaching that night. You can do that. It's your call. It's philosophical decision for an event like this. We like to kind of pull the teaching and let this be a truly invite night, a truly bring your friends style event style night.

Nick Clason (19:41):
And then we did a bunch of door prizes and giveaways. Now, here's how I do this. I use Sidekick through Download Youth Ministry. I created a little slide, I'll drop the slide into the link down below that I've referenced before and it says World's Greatest Donut, and that says You're about to win something, dude with Little Arrow pointed up and then all their names filter through. Here's how we got the names. Every single student who checked in, we created a People search, a save search in C C B Church Community Builder. That's any student who's not a leader that has checked in within the last day. And so whenever I go into that, especially if an event has started it's live, I click refresh and it populates every single student who has checked in to our student ministry within the last 24 hours. And so since we didn't have an event on Tuesday, I know that anyone who's checked in is now here on Wednesday night.

Nick Clason (20:32):
So that list is not just going to be a random full mailing list of all of our students going to be the actual live dynamic list of the students in our event space. Figure that out in your church database system, but find some way to capture all the info of the students that are actually in your space. Now, downloaded that into a C S V, copied it, pasted it into Sidekick, and then boom, we had all the names they're filtering through and we're giving away some door prizes. So what we gave away was a donut blanket that's like the shape of a circle. We gave away a little mini donut maker. We gave away donut key chain. We gave away little rubber donuts. I almost think they were like dog toys. I think we bought them for something else and we forgot. And so we just ended up giving them away.

Nick Clason (21:14):
And what else we give away? I can't remember. But we gave away six different things, just kind of like, Hey, you won and now you won. Now you won. Kids were going nuts for it. They were excited for it. And then I had this big old pillow, this big of a donut pillow, and I was like, who wants this? And the room's going crazy. I'm like, you have a chance to win it later. And so I kind of teased that, but then we're like, Hey, we got worship. So we had two hype songs. Again, philosophically not my favorite, but our students love worship and have been clamoring for it, and we haven't had it regularly for the last year. And just our worship department, which is how our church navigates it, the worship department handles all worship for all of our different ministries. So they do it for kids and students and adults.

Nick Clason (21:58):
And so we hadn't had worship. Worship was just now able to accommodate our desire to have it more regularly. And so since we started the week before, we decided not to pull the plug on it, just let it go. So we asked them for two hype songs. They sung here in your house. They sang glorious day, and then we played a donut game. And this one, full disclosure, I didn't even make. I got it off of D Y M, the Donut Showdown, a couple different people. We have myself, my boss, we have a resident, and then two interns. So there's five of us that we can kind of cycle through on the stage. And so my boss, Darren and one of our interns, Eli, they got up and they ran the donut showdown and then the winning table, because remember I said we have 16 tables.

Nick Clason (22:38):
They got a box of donuts that are more expensive, like bougie box of donuts from one of those bougie donut shops. We bought three of those, one for the winner this game, one for the winner, the next game, and then one box for our leaders in our leader lounge. So they kept track of their answers on whiteboards, and then off they went. The winning team got that. Then we created a 15 second donut on a string bumper. My resident created it. Shout out to Caleb, ADA. And then Caleb and Kaylee came out and they ran the classic Eat a donut on a string without your hands being tied. So that's another box of donuts or maybe two that we bought. Just glazed donuts just for the donut on a string game. They had to get one holder and one eater from each table. So we had 32 people come up front to the stage.

Nick Clason (23:28):
We have 16 tables, so 16 eaters, 16 holders that went on the stage, held the donuts, and then the first person to eat the full donut without using their hands. They also win a box of boujee donuts for their table. And then at that point, I hopped back up and I gave instructions for a guided rec time. And so what we did was they could go to our cafe and decorate cake donuts. So that's another set of donuts that we bought, probably three to four, I dunno, maybe even five dozen, just like unglazed cake donuts. But then we bought frosting and sprinkles and things like that. So we allowed students to have a space to decorate donuts on their own. We also offered a game called Find the Donut. That's where I gave away my big donut thing. And what I did for that was I had seven clues of things that they could do, and so they could get any of the seven clues in whatever order they wanted, but it was a speed thing, so they'd grab a clue.

Nick Clason (24:21):
I typed it out, put it on a little piece of paper. I made it into a Word doc where it was like four on 1, 2, 3, 4 on a word doc. So I could cut the word doc up and down side to side and then have four off of one full sheet of paper. And so then I printed 10 of the first clue and then cut it. And that got me 40 clues or whatever. So it was like, Hey, some of the clues were ways to get them to go interact with our staff. So go ask Darren what his favorite donut is. Go ask Kaylee what her favorite donut is. One of the stations that we created during this guided rec time was a temporary tattoo station, so go get a tattoo from the temporary tattoo station. Another one of 'em was to encourage them to go towards our YouTube channel or answer questions from last week's message.

Nick Clason (25:06):
And if they didn't know, it was like the answer's on YouTube so it would get them onto our YouTube channel, all that type of stuff, trying to again, hybridize it, right? So they'd grab a clue, they'd read it, and then they'd go do the thing. One of the clues was prove that you voted. So if they hadn't voted yet, they had to go fill out a paper bracket or show me they casted their vote via their phone via Instagram. And then the last and final station of guided rec was the tattoo station, as I had mentioned and alluded to, by the way, the first students come back with all seven of their clues completed. They won that giant donut. And then the last thing that they could do is they could continue to make their guests for the VAs of donuts. And then just the general rec stuff that we have.

Nick Clason (25:50):
We have a game room with nine square foosball pool and just kind of like a hangout space. And some students kind of opted into that, but there were five to six options and we gave them about 30 minutes to just do whatever they wanted. They could go do one thing the whole time, they could try and do all the things. I had one student who was like, I'm going to try and do all the things. And from that event, actually, I kind of thought and decided, what if we created a passport or a frequent flyer kind of option to let students try different things when we have a guided rec type of moment? I dunno, just an idea. Then at six 50, we called everybody back into our space. We announced the winner, sixth grade girl who won the vass of Donuts. We let them know about what Sunday morning was going to be, and then that was our final word, and we were like, Hey, thanks so much for hanging out.

Nick Clason (26:39):
Thanks for playing. We will see you next time. Love you guys. Peace, love and crabs. I think that's like a Joe's Crab Shack thing. I'm not sure. Right? All in all, I think this was a great event. Frankly, it's one of my favorite hybrid style events. And again, I remember one time I was talking about hybrid on my social, all links to my socials down the description below. But my sister was like, what do you mean by hybrid? Do you just mean zoom groups? And I can mean zoom groups, right? But this is what I mean when I talk about hybrid. I mean, create an event for one thing, and that's the thing. World's greatest donut. Linking the description to my D Y N product was already created for a voting a month worth of voting on Instagram and on your socials. Then we just said, what if we take that concept and then just craft a month around it and then craft an invite outreach event around it, and then boom, we just had donuts, we leaned in, and that's all the things that we did for it.

Nick Clason (27:35):
The point of this is not just to create vanity metrics, both in our physical space and also in our digital space with followers and whatnot, but the point of it is to step in to the space where students find themselves in 2023, right? It's like a digital mall. In fact, I have a completely free resource to help you navigate that digital mall. It's my done for you Surefire Resource 40 done for You events. On this video right here, it's going to show up on the screen what every youth ministry needs to be focusing on. I also have a video talking about a digital mall and incarnation ministry. So I'd love for you to check those things out. But until next time, we're making digital discipleship easy and accessible, and as always, stay hybrid.