⚠️ Sharing your Youth Room with other Church Ministries

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DESCRIPTION
🗑️ Have you ever walked into your youth room after another church ministry had an event in there?
Was it clean?

Probably not.

🫧 Was it put back how you preferred it to be?
Probably, also, not.

⚠️ But you don’t have the authority to tell people not to use it.
How do you share a space well?
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📓SHOWNOTES
//SHOWNOTES & TRANSCRIPTS
http://www.hybridministry.xyz/089

//YOUTUBE VIDEO

SHARING SPACE
USE PORTABLE THINGS

//20 FOOT INFLATABLE GAGA BALL PIT
https://walmrt.us/3I2TZy7

//15 FOOT INFLATABLE GAGA BALL PIT
https://walmrt.us/3T7h5tS

//CASTLE SQUARES
https://castlesports.com/products/9-square-castlesquares

//RETRACTABLE WALLS
https://walmrt.us/3wkTYD9

LETTING OTHERS BORROW YOUR SPACE
//CLEANUP MANUAL
https://docs.google.com/document/d/0B3QjZyq-R_p5ZHZFTDhGV2IxZU0/edit?resourcekey=0-7FDtkR7NDnODgipiMQ7SLw

CONSIDER GOING HYBRID!

https://hybrid-ministry-40060036.hubspotpagebuilder.com/free-hybrid-ministry-e-book

👉 STAY CONNECTED WITH NICK
YouTube: https://www.youtube.com/@clasonnick
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TikTok: https://www.tiktok.com/@clasonnick
Facebook: https://www.facebook.com/HybridMinistry
Website: https://www.hybridministry.xyz

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🆓 FREEBIES 🆓
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https://hybrid-ministry-40060036.hubspotpagebuilder.com/free-hybrid-ministry-e-book

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🛠️TOOLS
Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products

//BEST DYM RESOURCES
https://www.hybridministry.xyz/articles/dym

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TRY REV.COM FOR TRANSCRIBING
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🕰️TIMECODES
00:00 Sharing Youth Rooms with Outside Groups
01:26 Three Hacks to Using Shared Church Space
07:08 3 Hacks to Letting Others Borrow Your Space
10:30 1 Idea that doesn't need space!

TRANSCRIPT
00:00:00:00 - 00:00:25:13
Nick Clason
Youth Pastor, have you ever walked back into your youth room after a church ministry or just an outside group? Use your space? Was it clean? Probably not. If this has ever happened to you, if you're watching on YouTube, give us a like and well, was your room put back to the way that you preferred it to be? Probably also, no.

00:00:25:15 - 00:00:45:30
Nick Clason
So if you've ever had to pick up after a messy group, then give me a subscribe. And if you don't have the authority to tell people how to use you youth group or not, and if you've ever been put in this position, well then turn the bell on, because we're right now in a playlist called Youth Pastor Problems.

00:00:46:00 - 00:01:09:08
Nick Clason
So how do you share your space well? We're going to give you three hacks for how you as a youth pastor can share a space that is a shared space in your church. It's not your youth room. It is the church's room, and the youth just use it. We're also then going to give three hacks for when you do have a youth room that you actually have to share your space with or allow guest groups to come on in.

00:01:09:08 - 00:01:39:13
Nick Clason
What are some three hacks to make sure that you don't come into a wild mess disaster the next time? And then I'm going to give you one final idea and one final hack that actually negates the need for space altogether. Welcome to the hybrid ministry show. Well, hey, everybody. Welcome to the hybrid ministry show. My name is Nick Clason and I've been a youth pastor for 13 years in full time, part time and vocational ministry all together.

00:01:39:13 - 00:01:58:03
Nick Clason
And early on, one of the churches I worked in, we were given a place to meet is our very own. It was disconnected from the building. It was actually attached to the maintenance garage, and so we called it the shed. What teenager doesn't want to be meeting in a place called the Shed? But eventually we outgrew that space.

00:01:58:03 - 00:02:20:10
Nick Clason
And so when I started we had just a handful of kids. And then towards the middle of my tenure there, we were running a good 30, 40, 50 something kids, and they just couldn't cram into this small shed anymore. And so we actually had to start using the church's main auditorium, the main sanctuary area, and we had to set up in there every single Wednesday night and tear it down.

00:02:20:12 - 00:02:37:15
Nick Clason
But the sanctuary was too big for us. And so we sort of had to pivot and adapt and we had to make this thing work for us in a way right there. Like it wasn't optimized to work for, it was optimized for a Sunday morning main church service. And now we, the youth, are coming in and were using it.

00:02:37:15 - 00:02:55:17
Nick Clason
So I have three hacks for what to do. If you are borrowing or sharing a space within the church that's also being used. But other places in the church hack number one is set up as early as you can. In fact, linked right here at the very top of my video is my full proof 100% completely free time management technique.

00:02:55:23 - 00:03:10:17
Nick Clason
Go ahead and take a look at that if that's something you're interested or navigating. But if you manage your time in such a way that like let's say you meet on Wednesday night, Wednesday morning, this is what I would do, I would come on in and I would set the room up first thing 9 a.m. I work for a little bit.

00:03:10:17 - 00:03:33:06
Nick Clason
And then honestly, I would go home and I would take a break a gap in the middle of the day from like lunchtime until about 330 or 4:00 in the afternoon before I would come back and start to get the final touches ready for youth. But if I had set the room up early and if I did it first thing in the morning, then I was never running out of time to really get the room all the way set up.

00:03:33:06 - 00:03:57:00
Nick Clason
If it was taking me longer than expected or if I was adding another element into it, like I would know that because I was working on it first thing in the morning. The second idea that I have for you is use portable things linked down below in description are some links to a few different things, like a portable Gaga pit that you can inflate and deflate.

00:03:57:00 - 00:04:17:26
Nick Clason
And so if you're using a space that you can't keep it set up all week long, this is perfect for you. And if even if you are using a space that you can that you do set up and tear down, this is also a really great place number, really great thing. Number two is a portable nine square and it's not like super duper portable, but it's called Castle Squares.

00:04:17:28 - 00:04:41:20
Nick Clason
And so instead of having the downspouts in every single spot, you just have the four kind of the base four that go up and then across you just have some straps. You can get it set up in under 10 minutes and torn down and even less time links to both of those things down below in description, or if you're in a podcast, catch your head to the show notes HybridMinistry.xyz/089

00:04:41:28 - 00:05:01:17
Nick Clason
Another thing that I did in my church where I was borrowing the sanctuary was we had those portable retractable accordion walls. I did put a few portable wall descriptions down below. They're not exactly the same thing, but they could work in your space, just check them out. And then we bought a lot of banners and so we would use a vinyl banners.

00:05:01:17 - 00:05:25:24
Nick Clason
I'm pretty sure we just used them off of like Vistaprint or something like that. But we would hang those with just like thumbtacks into those portable walls. And they had like our high school logo and our middle school logo and our student ministry logo and just some like other phrases and things that we would use. And so we would line the sanctuary because it had three seating sections, so we'd line the two aisles with those walls.

00:05:25:24 - 00:05:42:30
Nick Clason
So we would we would block off the seating in the wing, so it would forced everyone into the middle. And then those walls we put some of like our logos and our graphics and stuff like that to sort of liven the space up and just make it feel a little bit more youth ministry specific hack number three.

00:05:42:30 - 00:06:10:24
Nick Clason
So one was set up early. Two is use portable things. Three is be respectful full, right? Like I have this picture right here if you're watching on YouTube, a bunch of Nerf guns in a French press coffee maker. And the reason for that along with the rubber duck is that all of these things sort of encapsulate a church that I used to work at and I worked at this church and the Duck was our mascot, and a friend gave me this coffee pot.

00:06:10:24 - 00:06:32:26
Nick Clason
But the reason for the Nerf guns was because every single Thursday morning when I would come back into my office after youth night had happened the night before, on Wednesday night was a handful of Nerf darts laying on my desk because one of the junior high boys groups would meet in the lobby and they would do their discussion for about seven and a half minutes.

00:06:32:29 - 00:06:57:04
Nick Clason
And then as soon as the discussion was over, they would play Nerf and the facilities people would always find like anywhere from 3 to 8 Nerf darts. And so any given week I'd walk into my office and boom, on my desk. Right were just a handful of Nerf guns, be respectful, not gun darts. Be respectful, clean up as best as you can.

00:06:57:04 - 00:07:22:03
Nick Clason
In my defense, I was trying to clean up, but I just wasn't seeing them and make sure that the space that you were using looks as good or better. I know it's cliche then the way that you got it when you got there. So what do you do if you are letting others borrow your space? Let's say you have your very own dedicated youth room space, but you're letting other groups, other ministries come in and borrow it.

00:07:22:04 - 00:07:50:19
Nick Clason
Well, one space that once we outgrew even the sanctuary, we actually bought a small Baptist church on the other side of the road. So we had to different buildings and the church across the road. The difference in their like main auditorium, main meeting space, was that they had chairs so we could take the chairs down and get that whole space completely wide open where in our main building the the pews were bolted down to the floor.

00:07:50:27 - 00:08:11:19
Nick Clason
So all that meant was that our area was incredibly desirable, so people wanted to use it. And so what I actually did was I created just like a manual. You'll see it right here linked on screen. If you're watching on YouTube, if you're listening to the podcast, hit the link on the YouTube description there in the description of the podcast and go check this part out.

00:08:11:19 - 00:08:34:25
Nick Clason
But it was basically a how to step by step with photos to replace and put back the room the way that it needed to be. So that it was ready for us when we got back together. You see, what I have noticed in most of my time in ministry is that people that don't set the room back up, they're not doing it because they're frustrated or they're mad at you.

00:08:34:25 - 00:08:51:24
Nick Clason
They're just they're just putting it back how they think. Because people guest groups often come into your space and they immediately start making it ready for their thing or their event or their birthday party. And then when it's time to clean up, they're like, shoot, where was this basket? and Oh shoot. How did it look over there in that corner?

00:08:51:24 - 00:09:09:11
Nick Clason
Because they don't remember, because they're so focused on their thing, and rightfully so. Like, I'm not I'm not angry at them for doing that. Right. But what the manual does is it tells them exactly, this is how I want it set up. This is how it was when you came in or this is how it should have been set up.

00:09:09:14 - 00:09:34:25
Nick Clason
And so when there's a group, they have the exact right replica for how to put it back together. The problem is, if you've changed any of your minds since you've made that manual, it's going back the way the manual is, right, even if you've adjusted some stuff. And so if you do make changes, if you do like, you know, move the ping pong table or the foosball table, make sure you update that also in the manual that you hand off to guest groups.

00:09:34:26 - 00:09:57:28
Nick Clason
Number two is have a clear cut cleaning policies and or potential rental fees. One of the tricky things about sharing space, especially in church, is that you are going to need to have custodial support for said event for said space when you give it away, especially for groups coming in on a Saturday and the custodian had already planned and had it cleaned.

00:09:57:30 - 00:10:20:21
Nick Clason
And so you're going to need to figure out like who is paying for it. The custodian is the guest you're going to pay for and what is that going rate going to be? And the third and final hack for letting others use your space is be respectful and be understanding back. Right. Just like I said, they're not thinking about your space and that, but they're also probably not doing it intentionally.

00:10:20:24 - 00:10:43:05
Nick Clason
If they are being disrespectful, then that may be time to have a conversation. But in most cases they're just doing their best. And so also try to have a understanding of grace and respectfulness for them. What is an idea that you might never need to use space ever again? Well, that idea, of course, is go hybrid and listen, I'm not saying to completely abandon your in-person meetings.

00:10:43:05 - 00:11:10:25
Nick Clason
In fact, that would go completely against the hybrid strategy, because hybrid is melding together of your digital presence in your in-person presence and making it one in the same, but linked right here on the screen and down in the description or wherever you're getting this or hybridministry.xyz/089 is my 100% completely free strategy Guide it is my e-book on how I build out a full fledged digital strategy.

00:11:10:30 - 00:11:47:08
Nick Clason
It's mostly focusing on a done for use social media strategy, but it's anchored by the long form teaching video, which takes place and is posted weekly every time we teach pre filmed messages on YouTube direct to camera, I tell you and explain how to do all of it in this e-book. And so I would love to encourage you to grab it, take a look and try at least implementing some pieces of it, because what it will do is it will allow your youth ministry to to not be tied and not be tethered to a physical location.

00:11:47:08 - 00:12:13:00
Nick Clason
And it won't be tied or tethered to events and attendance. Only you will be able to start reaching students with the hope and with the message of the Gospel far beyond just your in-person events and far beyond just your in-person physical locations and gatherings. In fact, my entire strategy in this episode links right here on the screen for how to go hybrid, how to implement it, what to do is right here.

00:12:13:00 - 00:12:20:29
Nick Clason
I would love to encourage you to take a look at that. Give us a subscribe. And don't forget and as always, stay hybrid.